The CCF SCM will be responsible for leading the compliance and audit efforts of the Purchasing department. This includes serving as the Subject Matter Expert and coordinator of Federal Acquisitions Regulations, audit responses, vendor management, Tax Exempt review and serving as Export Control liaison. The CCF SCM will also supervise a team of exempt and non-exempt purchasing staff to lead the procurement process of less commonly used goods and services for university stakeholders. The CCF SCM will ensure the team adds value to the supply chain by managing RFP processes, researching products and services, increasing vendor inclusion and selection and negotiating fair contracts protecting the university’s interests.
As the need for a broadly-trained purchasing contingent has been identified, the CCF SCM will develop a flexible staff contingent that can easily be deployed to purchase all commodities as need arises. This will involve developing and administering an extensive cross-training program with existing buyers to learn the nuances of the various commodities.
Lead and Supervise Core and Flexforce Purchasing Team including individual Procurement responsibilities
Attend business partner meetings with key stakeholders within business partner framework
Set negotiation strategy for complex contracts. Requires understanding of item/service to be procured, MSU’s available financial resources and service expectations, thorough research into industry/supplier and conducting or researching economic forecasting.
Develop lifecycle costing models, considering total cost of ownership
Develop clause banks for transitioning into procure-to-pay system to aid in contract development using standard terms and conditions relevant to each type of commodity/purchase.
Review incoming purchase requisitions to determine commodity and complexity in order to assign to purchasing staff
Retain and manage highly complex purchase requisitions through procurement process
Supervising Procurement Team
Review POs for completeness and compliance with policy prior to elevating to higher purchase authority to approval
Directly supervise team of exempt and non-exempt staff purchasing goods and services for university units without dedicated purchasing staff
Develop and supervise flexible workforce to be temporarily deployed to other purchasing teams as needed
Establish and manage program to cross-train Flexforce purchasing staff across all commodities
Professional Development/Performance Excellence – conduct performance planning and staff development discussions
Monitor staff performance and address performance/skill gaps and other management best practices
Monitor accrued leave balances and process time off requests to ensure individual wellness while meeting team and individual service level expectations and performance goals
Review and make recommendations to Assistant Director regarding CCF staffing model
Lead Vendor Management Activities
Directly supervise staff responsible for entering vendors in KFS system to ensure vendors are acceptable for payment
Develop policies and procedures related to vendor management activities
Coordinate with Accounts Payable Supervisor regarding approval of vendor entries and payment to same
Serve as SME for Federal Acquisition Regulations (FAR)
Develop policy and Standard Operating Procedures (SOPs) surrounding federal regulations
Develop and deliver training to all USD staff related to policy and procedures
Maintain current knowledge of regulations to amend policy and procedure as necessary
Audit work product across University Services to monitor compliance with regulations, policy and SOPs
Serve as liaison to Export Control Advisory Committee
Develop department policy and SOPs surrounding export control requirements including debarment
Monitor federal lists of vendors with which the university is unable to do business
Serve as Tax-Exempt Officer
Review all international orders to ensure applicable taxes are charged on university purchases
Serve as backup in absence of Assistant Director – Procurement
Complete Conflict of Interest reviews
Interim leadership role of Purchasing, as directed
Step in as Procurement representative in high level meetings
All other duties as assigned.
Unit Specific Education/Experience/Skills
Knowledge equivalent to that which normally would be acquired by a four-year college degree program in Supply Chain Management, Procurement, Business Administration, or a related field; five to eight years of related and progressively more responsible or expansive work experience in supply chain functions; experience with e-procurement system implementation and management, project management, strategic contract development and management, contract management tools, and spend analytic tools; or an equivalent combination of education and experience.
Juris Doctorate, MBA or equivalent strongly desired. Broad supply chain experience including operations and compliance.
Equal Employment Opportunity Statement
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.
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