1. Oversees and coordinates administrative, program, and office activities. Establishes, selects, implements, and coordinates office procedures and systems. Serves as principal source of information to students, staff, and faculty on policies, procedures, programs, and office activities. 2. Oversees, instructs, and coordinates activities of support staff. Oversees the preparation of materials for grants, contracts and budgets. Monitors expenditures and reconciles financial statements. 3. Provides editorial support for a journal/publication. Proofreads and edits material for grammatical and factual accuracy. Tracks copy through various editing and production stages. Communicates with authors, printers, and others concerned with published work. 4. Determines administrative, facility, and equipment needs for symposia, lectures, seminars, and conferences. Assembles and arranges for necessary items. Determines sources of data. Compiles, synthesizes and manipulates data. Summarizes findings and writes reports or portions of reports. 5. Greets visitors. Answers and screens telephone calls. Assesses nature of business. Responds to requests for information and provides assistance. Screens and responds to mail. 6. Formats, keyboard, proofread, and edits correspondence, reports, manuscripts, grants, and other material. Assembles attachments and corresponding material. Reviews outgoing material for completeness, dates, and signatures. Composes substantive correspondence and written material. 7. Coordinates travel arrangements. Schedules and coordinates meetings and appointments. Orders and maintains inventory of supplies. Takes minutes or dictation. Performs additional functions incidental to office activities.
Preferred Education: Bachelor's degree. Experience with Qualtrics and Workday. Experience working with students (such as with accommodations, student affairs, registration, or compliance issues). Experience in a clinical environment. Experience with Canvas. Experience coordinating meetings.
Preferred Education, Experience and Skills: Bachelor's degree. Experience with Qualtrics and Workday. Experience working with students (such as with accommodations, student affairs, registration, or compliance issues). Experience in a clinical environment. Experience with Canvas. Experience coordinating meetings.
Required Skill/ability 5: Ability to maintain confidentiality and deal in a sensitive manner with diverse groups of people with matters requiring a high level of discretion. Excellent attendance and reliability; strong interpersonal skills; helpful and facilitative attitude.
Posting Position Title: Senior Administrative Assistant
Required Skill/ability 3: Proven ability and/or experience to follow precise directions when required and understand and implement non-routine instructions and general policy statements/applications when required. Strong oral and written communication skills. A cover letter is required with application.
Work Week: Standard (M-F equal number of hours per day)
University Job Title: Senior Administrative Assistant
Required Skill/ability 1: Proven proficiency in an administrative support role. Proven ability to manage expense reimbursements. Demonstrated ability to use the latest office software and hardware. Intermediate to advanced proficiency Microsoft Word, Excel (including experience with charts, graphs, some formulas), Power Point and Outlook. Familiarity with database software.
Required Skill/ability 4: Strong organizational skills and attention to detail. Enjoys problem-solving, project and detail work, and can remain composed and professional at all times. Enjoys working in a team and independently.
Required Skill/ability 2: Ability to prioritize work, handle complex or multiple work assignments, achieve high quality work outcomes, meet deadlines and effectively solve problems independently as well as part of a team. Ability to regularly exercise good judgment and initiative on non-routine matters. Ability to be resourceful and proactive.
Six years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an Associate's degree; or little or no work experience and a Bachelor's degree in a related field; or an equivalent combination of experience and education.
Internal Number: 65077BR
About Yale University
Yale University is an American private Ivy League research university located in New Haven, Connecticut. Founded in 1701 in the Colony of Connecticut, the university is the third-oldest institution of higher education in the United States.