Job ID: 2021-7922 Type: Student Affairs (WS1705) # of Openings: 1 Category: General Office Administration New York University
The Operations Manager at the Bronfman Center for Jewish Student Life will manage the budgetary, financial, operational, and facilities matters for the Bronfman Center. They will be called upon to work with senior leadership of the Bronfman Center to develop office policies/procedures and supervise staff. They will support all grant and gift reporting and provide essential operations support to the program and rabbinical staff at the Bronfman Center in service of Jewish student life for all of NYU, including its global sites.
This role will be responsible to: Manage Bronfman Center budgets to ensure availability of funds for operations, travel and special events; ensure compliance with University policies. Manage the determination of budgetary needs; prepare projections and recommend future allocations; authorize expenditures/allocation of funding and supervise staff to ensure budgetary processing and maintenance of related records. Review and evaluate contracts, appropriations, and expenditure requests. Manage automated system for tracking budget expenses; ensure departmental expenditures (e.g.,Pcard, CTA, APworkflow) are verified. Reconcile budget tracking system with University's budget tracking system to facilitate budget administration; resolve all budget discrepancies. Manage JEMS and bud mods. Oversee all aspects of facilities management including daily maintenance, repairs, remodels, build-outs, and new construction. Act as the liaison to NYU's Office of Facilities Management, Office of Construction Management and the Department of Public Safety.
Required Education: Bachelor's Degree
Required Experience: 3+ years of progressively responsible experience in academic or not-for-profit administration, or an equivalent combination of education and experience. Must include experience managing office operations and staff, familiarity with HR best practices, management of budgets, data analysis, and programming/events planning.
Preferred Experience: 5+ years use of Quickbooks (accounting software) for generating analytic reports. Experience with building maintenance, renovation, and design.
Required Skills, Knowledge and Abilities: Ability to develop, implement and interpret policies and procedures. Operational and staff supervision. Excellent analytical, organizational and problem-solving skills. Ability to communicate sensitive information verbally and in writing to individuals at all levels. Strong interpersonal and communications (written and verbal) skills and ability to work with stakeholders at all levels of the organization. Ability to manage multiple priorities concurrently.
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