Reporting to the Assistant Dean of Graduate Student Affairs, the Associate Director serves as the primary liaison to graduate students regarding student affairs policies and procedures and assists with the planning and administration of graduate student affairs operations. This position will design, administer and manage all functions of the fall and spring orientation programs, welcome month assignments, student event management, and other divisional signature events. This role will provide intentional opportunities for student development and leadership. This position manages and oversees student organization budget planning and spending. As a member of the Graduate Student Affairs team, the Associate Director also assists with Academic Programs, Graduate Admissions, Professional Development and Leadership, Columbia Video Network teams.
(30%) Plans, organizes, coordinates, manages and evaluates all orientation programs for all incoming students each semester, including promotions, registration, facilities, staffing, scheduling, programming, and other logistics; coordinates activities with appropriate Columbia University central offices, academic departments, student organizations, SEAS Dean's Office, Enrollment Services Team, and other necessary units. Plans, develops, coordinates, executes and evaluates welcome month and transition programs. Direct the content, development, coordination, implementation, management and assessment of online format of orientation, welcome month, and transition programming. This online format may run concurrent with traditional programming; complement in-person programming; or standalone as a resource for students to access.
Ensure compliance with mandatory student trainings or workshop that meet federal, New York State, New York City, and University standards and requirements. Provides overall strategic vision, including identifying, setting and assessing short- and long-term goals that align orientation and welcome month activities with professional and ethical standards, school and university strategic plans. Support and provide guidance to departments on their individual orientation and welcome programming. Recruit, coach, and mentor student orientation volunteers.
Serve as the principle resource to students, departments, and Graduate Student Affairs, Graduate Admissions, Professional Development and Leadership, and Columbia Video Network and University offices on all matters relating to orientation and student transition programming. Serve as the liaison to University offices and relay information to Graduate Student Affairs and applicable audiences. In a timely manner, develop and propose orientation and welcome month suggested budget for Assistant Dean review. Ensures all programming supports and promotes an inclusive and welcoming community for students and other members of the SEAS community that align with School and University objectives.
(30%) Serves as primary Housing Liaison for the School and coordinates housing assignments and allocations with University Apartment Housing (UAH) and the International House; recommending, establishing, and enforcing policies and procedures for graduate students in cooperation with other offices and faculty. The Associate Director for Graduate Student Life is the lead team member to create a vibrant community of students with programming that addresses the many interests of the student body.
Manage the student life and campus life surveys and other surveys that directly affect the student body as a whole. This is carried out in partnership with Data Analysis Team. Develop and lead or facilitate workshops, meetings, and trainings as well as creates and prepare printed and online materials to educate faculty and administrators about student affairs current and developing topics, academic policies and procedures, and best practices within student affairs. Stay abreast of and advise GSA management team on student life and engagement trends, policy and procedure revisions, university initiatives, and best practices as it relates to graduate and international student affairs.
(10%) Works in conjunction with the Alumni Office in creation of programs to support students in career development and engagement with alumni networks and creation of community of students and alumni through panels, networking events and other social events. Works closely with the Professional Development and Leadership Team to create programming and resources to aid students in their exposure to new concepts and cultures and with their professional development and personal growth. Works closely with Graduate Admissions on programs to recruitment and yield students such as open houses, admitted student events, housing workshops, student life fairs, etc. Partner with different teams with GSA to intertwine and monitor the student life experience across the various areas.
(15%)Works directly with the Engineering Graduate Student Council and other student groups, providing leadership training, support in creation of new groups that support the mission of the school and the student body, and otherwise providing leadership to develop a strong, sustainable, ethical, and inclusive community of students. Establish, maintain, and update student organization policies and governance. Host and coordinate student leaders retreat to train student organization leaders, develop budget proposal, and forecast programming for the academic year. Escalate any current or potential student concerns to GSA management team. Responsible to solicit and scheduling staff volunteers to be present at student organization events including those beyond traditional business hours and on weekends.
(5%) Depending on GSA professional staffing portfolio, this position may be responsible training and managing a junior student affairs officer. Recruit, train and supervise graduate assistants. that are assigned within the Student Life Team. Promote and support diversity programs in the workplace
(5%) Acts as Deans' Office representative in campus-wide planning and advisory committees including Orientation, Commencement, Engineering Career Fair, SEAS Class Day. Serve as an administrator on the on-call emergency rotation. Possess awareness of and baseline competencies on areas including, but not limited to, Student Disability Services; Diversity, Equity, and Inclusion; Student Health and Wellness; Student Conduct; and International Student Services.
(5%) Performs related duties and responsibilities as assigned/requested. Provide support as needed within the Office of Graduate Student Affairs including but not limited to academic reviews, student conduct issues, and wellness interventions.
Bachelor's degree or equivalent required, master's degree preferred; minimum of three to five years of related experience; previous experience working with graduate and/or international students is preferred; excellent interpersonal, written, and oral communication skills; computer skills required (proficiency with MS Office suite); must be a team player, self-starter, and must be willing to work on occasional evenings and weekends.
Must have demonstrated knowledge of best practices in student affairs or higher education. Must be organized, able to prioritize workload, and juggle multiple projects and deadlines. Ability to develop and evaluate strategies. Exceptional attention to detail.
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
Internal Number: 514102
About Columbia University
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.