The Executive Assistant II, under general supervision, performs advanced professional assistance work for the Office of Vice President for Research & Innovation. Maintains high level interactions with the campus community and assists with highly confidential and critical academic and/or administrative matters. Exercises discretion and independent judgment with respect to matters of significance.
Provides direct support to high level administrators. Drafts and manages correspondence and communications, schedules appointments, and coordinates travel. Prepares purchase orders, travel arrangements and itineraries, and may approve and process travel reimbursements.
Compiles reports, maintains records and other documents, and coordinates special events. Evaluates documents submitted for administrator?s signature. Provides support for long-range planning and scheduling activities. Provides expert advice to Management. Formulates, interprets, and implements policies, rules, and regulations. Plans and prepares reports, manuals, and publications. Acts as administrator?s representative in dealing with third parties.
Plans and coordinates logistical and administrative support for events, meetings or other special functions and strategic program initiatives, and provides on-site support for other business operations. Plans and prepares reports, manuals, and publications. Researches, compiles, and applies information, making evaluative judgments on appropriate data to use.
Develops, reviews, and communicates administrative policies, procedures, standards, and methods. Coordinates and monitors action items and assignments made by the administrator. Oversees other administrative staff and student workers.
Analyzes requirements for projects or initiatives. Serves as an Office Manager and helps with various HR needs for all office personnel. Maintains and monitors budgets and has fiscal records management responsibilities.
Required Education and Experience:
Bachelor's degree or equivalent combination of education and experience
Four years of related administrative experience.
Required Knowledge, Skills and Abilities:
Knowledge of word processing, spreadsheet, and presentation applications.
Ability to multitask and work cooperatively with others.
Interpersonal and communication skills.
Planning and organizational skills.
Applicants with equivalent experience in lieu of a Bachelor?s degree may be considered. One year of the related experience is the equivalent of one college year. Applicants being considered for the equivalency must have four years of related experience to meet the equivalency in lieu of a Bachelor?s degree plus the minimum required years of experience. Applicants being considered for the equivalency must have a total of eight years of experience.
Job Posting Close Date:
Please attach all required documents listed below in the attachment box labeled as either “Resume/CV or Resume/Cover Letter” on the application. Multiple attachments may be included in the “Resume/CV” or Resume/Cover Letter” attachment box. Any additional attachments provided outside of the required documents listed below are considered optional.
Resume or Curriculum Vitae
Application Submission Guidelines:
All applicants are required to apply via our Career Site on or before the closing date indicated on the job posting. Applicant inquiries received via email and websites such as Indeed, HigherEdJobs, etc. will not be considered unless the individual has applied to the available position via the PVAMU Career site.
The required documents listed in the above Required Attachments section must be attached to the application prior to the job closing date indicated to ensure full consideration for the application submitted. Please contact the Office of Human Resource on or before the closing date indicated above at 936-261-1730 or firstname.lastname@example.org should you need assistance with the online application process.
Background Check Requirements:
Internal Number: R-037278
About Prairie View A&M University
Prairie View A&M University is dedicated to excellence in teaching, research and service. It is committed to achieving relevance in each component of its mission by addressing issues and proposing solutions through programs and services designed to respond to the needs and aspirations of individuals, families, organizations, agencies, schools, and communities--both rural and urban. Prairie View A&M University is a state-assisted institution by legislative designation, serving a diverse ethnic and socioeconomic population, and a land-grant institution by federal statute.