Primary Purpose of the Position: The position reports to the Director of Financial Planning and Services. Incumbent will provide direct financial and administrative support to the Finance Office. The primary duties and responsibilities of the position include:
Financial and Operational Analysis (60%)
Prepare monthly reconciliations for assigned accountsto ensure that transactions are complete and accurate
Exercise discretion and judgment in resolution of the questions related to faculty discretionary accounts spend and advise appropriate admin staff on availability of funds
Develop and update departmental policies related to fiscal and operational budget issues to ensure continuous improvement
Serve as the liaison for the Carey Student Accounts Office, establish effective working relationships with internal and external partner departments, resolving short-term issues and recognizing long-term initiatives
Troubleshoot the escalated issues of all student inquiries
Reconcile monthly student application fees and enrollment deposits
Analyze distribution of internal scholarships, monitor quarterly performance and provide narrative analysis
Identify students expired enrollment deposits and bad debt
Maintain software inventory, license renewals and find cost savings opportunities within all Carey departments
Communicate with internal and external administrative offices to ensure established procedures are followed
Maintain and update the Business Office portion of the internal website
Responsible for complex financial transactions, make independent decisions on financial allocations and advise management/recommend alternatives to ensure project results
Keep abreast of laws, regulations and internal policies that apply to Carey financial transactions and projects
Troubleshoot complex problems for various constituents and escalate to an appropriate external administrative office: Accounts Payable, Supply Chain, Accounts Receivable, Internal Audits, Tax Office and other JHU departments and service centers
Provide guidance/training of Finance processes to internal departments as needed
Assist with special projects and other duties as assigned
Transactional Activity (40%)
Review and approve expense and travel reimbursements for faculty and staff in accordance with IRS and University tax codes
Review and approve expenses of Purchasing Card holders for accuracy and compliance
Process, review and approve invoices in SAP in accordance with University policies and procedures
Facilitate the approval process of all Carey contracts with the JHU Procurement department
Generate and assist various departments with complex shopping carts
Complete journal entries and ensure correct expenses are charged to the appropriate accounts
Prepare and process deposit transmittals for payments received
Processes Master data requests to create/update cost centers/internal orders
Processes ZSRs for workflow and security access
Provide assistance with payroll transactions for staff, faculty and students
Work closely with the IT Manager, fulfilling IT equipment orders, including hardware and desktop software, as well as larger hosted applications. Track all purchases through the ordering cycle and include RMAs as necessary, place the orders in SAP and vendor websites and perform monthly reconciliations
Generate Excel reports on Carey technology purchases and technology inventory
Qualifications: Education, Experience, Knowledge and Skills
Bachelor’s degree from a regionally accredited college or university, preferably in business, accounting or finance
One year progressively responsible related financial/accounting experience required, two years preferred
Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
Must be collaborative with excellent interpersonal and customer service skills
Must be able to set and manage multiple priorities, and respond quickly to changing needs and goals
Strong verbal and written communication skills
Ability to work effectively both independently and in a team environment with a diverse constituency
Strong skills in problem-solving, reconciling financial accounts
Excellent organization skills and attention to detail
Knowledge and proficiency in the use of financial software applications, MS Excel and Word
SAP experience is preferred
Classified Title: Budget Analyst Working Title: Budget Analyst Role/Level/Range: ATP/03/PB Starting Salary Range: $43,530- $59,792 Employee group: Full Time Schedule: Monday-Friday 8:30am-5:00pm Exempt Status: Non-Exempt Location: 46-MD:JH at Harbor East Department name: 60000056-Financial & Administration Personnel area: Carey Business School
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at email@example.com. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130 years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Bal...timore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.