Program Assistant II - Division of PT, OT and AT Programs (Human Performance) 16806
The Department of Human Performance at West Virginia University is seeking applications for a Program Assistant. The position will assist in coordinating and operationalizing various projects/initiates related to the Physical Therapy, Occupational Therapy, and Athletic Training Programs goals and objectives for the students. This position will work closely with the Physical Therapy, Occupational Therapy Faculty, Athletic Training, and Administrative Director to provide an efficient and service-oriented infrastructure for the academic, research, public service, and the missions of the programs. This position will report to the Administrative Director.
In order to be successful in this positin, the ideal candidate will:
Provides administrative support to the Program Chairperson, and other Faculty within the Physical Therapy (PT) Division, Occupational Therapy (OT) Division, and Athletic Training (AT) Division.
Maintain data and prepare reports for assessment of the (3) Divisions.
Participate in preparation of accreditation documents and organization of site visits of the (3) Divisions.
Provides support for teaching of the (3) Divisions.
Events planning - social, teaching, recruiting, and retreats for PT, OT, and AT Divisions.
Travel management for both PT, OT, and AT Divisions.
Answering phone calls, taking messages, and giving direction accordingly of the (3) Divisions.
Responsible for updating the Directory and Web-sites for the PT, OT, and AT Divisions.
Maintains calendars for Administration and Division Calendars.
Assisting with scheduling and confirming of classes and finals for the Professional School Courses
Pcard purchases and reconciliation within MyExpenses for PT, OT, and AT Divisions.
Supports the Human Performance Administrative Director relative to budgetary inquiries, space management issues, and Digital Measures processes.
Assists with Promotion and Tenure and personnel file administration of the (3) Divisions.
Acts as liaison with Global Engagement Office to resolve faculty and/or student VISA issues of the (3) Divisions.
Pay Grade: 13
Associate's degree in business, accounting, finance or a related field OR an equivalent combination of education and/or experience.
Administrative/Executive Secretary Experience
General Accounting Experience
Excellent Typing Skills
Superb organizational skills; advanced language talent (spelling, grammar, etc.); excellent personnel management ability, superior typing dexterity, outstanding computer aptitude, (including word processing, presentation software, spreadsheets, photo editing, flow charts, etc.);
Exceptional office management capacity; professional interaction adeptness, including ability to communicate with multiple personalities and cultures; patience and tolerance.
Use of calculator, computer, and facsimile on a daily basis. Use of slide projector, overhead projector, and laptop.
Will be using databases, spreadsheets, word processing, presentation software, and e-mail.
At West Virginia University, we pride ourselves on a tireless endeavor for achievement. We are home to some of the most passionate, innovative minds in the country who push their limits for the sake of progress, constantly moving the world forward. Our students, faculty and staff make this institution one of the best out there, and we are proud to stand as one voice, one university, one WVU. Find out more about your opportunities as a Mountaineer at http://hr.wvu.edu/.
West Virginia University is proud to be an Equal Opportunity employer, and is the recipient of an NSF ADVANCE award for gender equity. The University values diversity among its faculty, staff, and students, and invites applications from all qualified applicants regardless of race, ethnicity, color, religion, gender identity, sexual orientation, age, nationality, genetics, disability, or Veteran status.
Job Posting: Apr 26, 2021
Posting Classification: Classified
Exemption Status: Non-Exempt
Benefits Eligible: Yes
Internal Number: 227603
About West Virginia University
West Virginia University, founded in 1867, has a long and rich history as a public, land-grant institution. WVU encourages scholarship and offers high-quality academic programs while serving the state of West Virginia and the nation. WVU statewide includes campuses in Beckley, Charleston, Keyser, Martinsburg and Morgantown – which has been ranked as a #1 Small City in America. WVU is an R1 Doctoral Research University (Highest Research Activity), one of only 115 nationwide. WVU offers 212 degrees throughout the 14 colleges and schools. Areas of specialty include STEM education, healthcare in Appalachia, shale gas utilization, radio astronomy and forensics. WVU researchers have helped confirm the existence of gravitational waves and uncovered diesel vehicle emissions discrepancies. Statewide, there are over 31,000 graduate and undergraduate students along with 190,000 alumni worldwide. WVU is reinventing West Virginia’s future by strengthening education, healthcare and broad-based prosperity.