All across UW Medicine, our employees collaborate to perform the highest quality work with integrity and compassion and to create a respectful, welcoming environment where every patient, family, student and colleague is valued and honored.
UW Neighborhood Clinics (UWNC) is a network of community-based clinics throughout the Puget Sound region. The clinics offer a wide spectrum of primary care services, as well as secondary care, from pediatrics to geriatrics. Urgent care services are offered seven days a week at select locations. The clinics are consistently recognized for high quality standards by the Accreditation Association of Ambulatory Health Care and the National Committee for Quality Assurance Patient-Centered Medical Home Program.
UWNC Administration has an outstanding opportunity for a full-time (100%, 40 hours per week) ADMINISTRATIVE ASSISTANT. Under general supervision, the administrative assistant independently perform complex administrative assignments that require knowledge of UW Medicine and UW Neighborhood Clinics. They will use judgement in non- routine matters, such as scheduling meetings, maintaining multiple calendars, coordinating meeting rooms, taking minutes of meetings, editing and summarizing minuets for distribution and arranging events.
Provide focused support to one or more Executive Team members. This will include: a. Managing calendar requests; b. Assembly and distribution of standing reports; data entry and formatting; c. Scheduling; preparing meeting agendas/packets; typing minutes/action items; d. Document formatting, circulation and tracking; e. Support of special projects. f. Perform word processing tasks including draft correspondence and email, as well as complex graphics, spreadsheets, flowcharts, etc.
Provide general clerical support as directed by the Provider Relations and Admin Support Manager and Executive Team, including: faxing; copying; general typing; creating documents, spreadsheets and presentations; collating; mailings; data entry; and other similar activities.
Work in a team environment with other administrative support staff, as well as provide back-up support for the administrative support department, covering lunches, vacations and illnesses when necessary.
Provide reception for the Administrative Offices. Direct visitors and phone calls, as well as directing incoming mail, packages and faxes as needed.
Maintain the organization and cleanliness of common and shared office areas; including recycling, trash and compost.
Monitor and maintain business machines and office supplies, ordering supplies and service as appropriate
Order supplies, track and maintain records of expenses.
May attend and participate in committee work.
Perform special projects and other duties as assigned.
A Bachelor's degree and a minimum of two years of progressively responsible experience working in a fast-paced environment, OR, equivalent education/experience.
Excellent working knowledge of Windows and Microsoft Office applications, especially Word, Excel, PowerPoint, and Outlook is required. Ability to readily learn new software programs.
UW Medicine includes Harborview Medical Center, UW Medical Center - Montlake, UW Medical Center - Northwest, Valley Medical Center, UW Neighborhood Clinics, UW Physicians, UW School of Medicine, and Airlift Northwest.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.