Job Description Summary: Responsibilities for this position include performing a variety of accounting/clerical operations requiring the application of accounting/business office practices, policies, and procedures. This position will identify and solve problems using analytical and critical-thinking skills. Uses independent judgement, within department parameters, to establish payment schedules with internal and/or external customers, serves as an inter-department liaison by communicating information regarding business office guidelines, practices, and procedures, analyzes and reconciles customer reports/statements, and conducts research to gather information to solve departmental related problems and provide final analysis to immediate supervisor. Maintains confidentiality regarding all matters pertaining to the Accounts Payable and Finance division. Reports to the Accounts Payable Manager.
Minimum Qualifications Two years of college coursework and/or minimum of 5 years of relevant experience. High degree of attention to detail, accuracy, and the ability to handle a high-volume of work efficiently. Excellent time-management and communications skills. Flexibility and an active desire to learn. Ability to work with minimal supervision and demonstrate initiative when and where appropriate. Ability to provide excellent customer service through timely responses to both internal personnel and external vendors. Understanding of procurement processes. Proficient in Microsoft Office, specifically Excel and Word.
Preferred Qualifications Two years college coursework and minimum of 5 years of relevant experience. Experience in Concur Solutions a plus. Excellent communication skills. Strong organizational, analytical, and account reconciliation skills. Experience with Microsoft Office (Word, Outlook, Excel) Ability to handle confidential information in a discreet, professional manner. Ability to work with vendors and employees at all levels of the organization promptly and professionally. Ability to gather facts, analyze problems in depth and break down into components. Concur experience a plus.
Essential Duties Process monthly leases and recurring monthly invoices. Communicate with property management companies on monthly charges. Review invoices, payment requests and expense reimbursements for accuracy, proper approvals, and other supporting documentation Work with internal/external payment requestors to obtain sufficient information to support payments including invoices, W-9 forms, etc. Respond to internal/external inquires on payment status via e-mail or phone Assist internal users with use of accounts payable software and answer inquiries regarding University policy. Assist Accounting with various reporting as needed. Perform miscellaneous projects/duties as needed.
Webster University is committed to creating a diverse environment and is proud to be an equal opportunity employer. We are committed to maintaining a culturally and academically diverse faculty and staff of the highest caliber. Accordingly, Webster University provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender, gender identity, national origin, ethnicity, age, protected veteran or disabled status, genetic information, or any other characteristic protected by applicable law.
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With its home campus in St. Louis, Missouri, USA, Webster University comprises an action-oriented global network of faculty, staff, students and alumni who forge powerful bonds with each other and with their communities around the globe. Founded in 1915, Webster is a private non-profit university with students studying at campus locations in North America, Europe, Asia and Africa and in a robust learning environment online. The university is committed to ensuring high-quality learning experiences that transform students for global citizenship and individual excellence.