We are delighted to announce an exciting new position at the Columbia University Fertility Center, working as an Assistant in the Administrative Department. The Administrative Assistant is responsible for a wide range of administrative support and coordination functions at Columbia University Fertility Center under the supervision of the Administrative Manager. This position functions with minimal supervision to coordinate administrative schedules/records, accounts/purchase orders, support overall center maintenance and complete assigned administrative tasks and projects.
Assists with project development and planning to ensure more efficient service and organization of the office and administrative activities.
Maintains accurate and up-to-date files, records, and documentation.
Support divisional account payable needs by ensuring compliance with divisional/departmental policies and effectively communicates with departmental business office and external vendors.This includes but not limited to:
Requesting documents from vendors, provide payment status updates and reconcile accounts and credit cards
Create vendor profiles and request required documents for purchase orders
Tracking of all payments and expenditures, purchase orders, invoices, statements, etc. and request missing items to submit to business office
Handles confidential information and composes/prepares documents and correspondence for the office including letters, memos, policies, and announcements.
Coordinates events and assists with the preparation/distribution of required documentation and overall planning.
Performs daily maintenance tasks such as filing, copying, answering phones, making travel arrangements, preparing reimbursements and other necessary paperwork including screening and prioritizing mail.
Assists with the overall management of supplies, equipment, and facilities for the organization, as appropriate, to include maintenance, inventory management, logistics, security, and related activities.
Provide coverage for other Administrative team members as required, includes training in HR and administrative tasks as needed
Related duties as assigned
Requires a bachelor's degree or equivalent in education and experience, plus two years of related experience.
Two years of experience preferably in a medical setting.
Strong interpersonal and writing/verbal communication skills.
Must be able to prioritize projects with multiple competing deadlines, work independently, take initiative, be resourceful, have exceptional organization skills.
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
Internal Number: 513977
About Columbia University
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.