As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.
The College of Engineering has an outstanding opportunity for an Assistant Director of Events.
The Assistant Director of Events is responsible for developing, managing, and implementing College of Engineering events that align with the university goals to engage, maintain, and promote lifelong relationships with the university. They will develop and promote engagement opportunities that encourage support, interaction, and connection with the College.
Event Production and Management • Provide professional and strategic management of in-person and virtual events designed to deepen donor engagement with the College. • Manage Engineering Discovery Days, the College’s largest annual K-12 outreach event. Responsibilities include oversight of registration administration, venue coordination, UW student exhibit and staff volunteer management, transportation and security coordination, marketing material design and production, communication with internal stakeholders and external guests, and other logistics. •Develop and manage event logistics including budgets, timelines, guest list review, transportation and security coordination. Lead design and distribution of custom invitations. Design and manage event signage, programs, and onsite design elements. •Research, negotiate, and manage vendor contracts including caterers, rental companies, florists, venues, printers, mail houses, and photographers. Attend site visits, maintain vendor lists and authorize expenditures. •Manage all aspects of day of event onsite production including setup and breakdown, deliveries, materials, AV, décor, registration, volunteer orientation and organization, and vendor supervision. •Stay abreast of platforms and software to produce high-quality virtual event experiences. Responsibilities include software research and training, event rehearsals, real-time logistical production and support, management of video, graphics and slideshows, and post-production management. • Post-event, evaluate guest attendance and engagement levels, fundraising outcomes, event effectiveness and improvement opportunities.
Marketing and Communication •Ensure events and event materials adhere to and reflect the University and College’s brand. •Utilize Marketo, the University’s marketing automation software, to create and send digital invitations, event reminders, and post-event surveys. •Utilize Cvent software to create and monitor event registration pages. Manage event reminders and provide registration reports to primary stakeholders. •Manage the development of event related materials and publications. Guide projects through design, editing, production, and distribution.
Other duties as assigned
REQUIREMENTS: •Bachelor's degree in event management, marketing/communications or a related field. •Minimum of five years in event management, marketing/communications, advancement, or a related field. •Must be adept at organizational proficiency and project management, including the ability to prioritize work in a fast-paced setting. •Capacity to achieve superior results working independently and as a team member in high-pressure situations. •Customer service-minded, strong interpersonal skills, creativity, strong sense of aesthetics, organized with strict attention to detail and able to maintain confidentiality. •Excellent written and verbal communication skills. Must be flexible in a fast-paced setting, able to work under deadline pressure. Ability to communicate clearly, diplomatically, and effectively. •Capacity to work professionally with many constituencies (e.g. staff, faculty, alumni, friends, vendors, media, and volunteers.) •Strong computer skills with both PC and MAC platforms and proficiency in Microsoft Word, Excel, PowerPoint, and Adobe Creative Suite (particularly Photoshop and InDesign). •Understanding of higher education fund-raising techniques. •Ability to work a flexible schedule including evenings and weekends. •Ability to lift 20-30 lbs. •Ability to efficiently and effectively travel locally to alternate work sites as needed. •Knowledge of Washington state event regulations and licensing.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
DESIRED EXPERIENCE •Previous event, Advancement, or marketing experience. •Experience working in higher education, preferably familiarity with the University of Washington. •Experience working in Marketo, Cvent, and/or with html •Equivalent education/experience may substitute for stated requirements.
Position Complexities High-quality work is required under tight timelines. This position requires a flexible schedule as the workload and times vary considerably. The Assistant Director must be skilled in collaboration and consensus building as this position works closely with a wide variety of campus partners. The Assistant Director must be able to problem-solve in the moment and respond quickly and creatively to ensure exceptional event experiences.
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.