Align yourself with an organization that has a reputation for excellence!
Cedars-Sinai received the National Research Corporation's Consumer Choice Award 19 times for providing the highest-quality medical care in Los Angeles. We also were awarded the Advisory Board Company's Workplace of the Year, 3 years in a row. This recognizes hospitals and health systems nationwide that have outstanding levels of employee engagement. We offer an outstanding benefit package and competitive compensation. Join us! Discover why U.S. News & World Report has named us one of America's Best Hospitals.
What will I be doing in this role?
As a member of the Legal Affairs team, the Executive Assistant (EA) will be responsible for providing administrative support to the Senior Vice President and Vice President of Legal Affairs and coordinates the administrative activities of the Legal Affairs department.
The EA demonstrates initiative, resourcefulness, and problem-solving skills in applying a detailed knowledge of the responsibilities, functions, and underlying management structure of the department and of the larger Health System. This person is responsible for maintaining calendars, screens calls, schedules meetings, schedules travel arrangements and reservations, types correspondence and reports, and performs related duties as required.
Department-Specific Duties and Responsibilities include the following, but are not limited to:
Drafts correspondence and reports; edits and formats legal documents, such as contracts using legal terminology.
Types from rough draft or revises contracts, memoranda, bylaws, policies, and other legal documents.
Formats legal documents, including, for example, auto numbering and proper footnote formatting; ensures accurate spelling, punctuation, and grammar.
Establishes and manages the department filing system (paper and electronic) and database records; prepares periodic, recurring reports from database as requested.
Works collaboratively with Legal Assistants and any department non-lawyer staff to identify and recommend opportunities for improvement, efficiencies, and effective use of electronic and other tools.
Maintains competency in department systems and applications (iManage, Legal Tracker, DocuSign).
Manages Bar and professional memberships
High School Diploma or GED, required.
Associates Degree in Business, Accounting, Computer Operations and Applications or related field, preferred.
Four (4) years of progressive experience in office administration, required.
Experience/Skills we are seeking:
Progressive responsibility in a law office or legal department as an administrative assistant, file clerk, secretary, or office manager/administrator or similar legal support role is preferred. Experience in law related areas such as risk management, compliance, or business development will be considered.
Excellent verbal and written communication skills are necessary to work with all levels within the organization to influence end results.
Extensive knowledge in database applications and redlining programs including Microsoft Excel, Word, PowerPoint and Adobe Acrobat Pro. Excellent data organization skills, ability to organize, prioritize and perform multiple and complex assignments/projects with limited supervision.
Advanced ability to type proficiently (60-75 wpm).
Working Title: Executive Assistant - Legal Affairs - Full-Time
Providing healthcare for more than 100 years, Cedars-Sinai has evolved into one of the most dynamic and highly renowned medical centers in the world. Along with caring for patients, Cedars-Sinai is a hub for biomedical research and a training center for future physicians and other healthcare professionals. This attracts exceptional talent to Cedars-Sinai, including world-renowned physician-scientists who seek a place where they can both conduct research and see patients--the ideal formula for discovery and its translation into cures. Our patients benefit from access to doctors at the top of their fields, and our researchers have an ideal community in which to study the impact of healthcare challenges, and reflect that knowledge in their research. The greater Los Angeles area in which Cedars-Sinai resides possesses unparalleled cultural and ethnic diversity which offers outstanding opportunities for translational and clinical research and a dynamic environment for medical education.Although community based, Cedars-Sinai is a major t...eaching hospital affiliated with the David Geffen School of Medicine at the University of California, Los Angeles (UCLA). Cedars-Sinai has highly competitive graduate medical education programs in more than 50 specialty and subspecialty areas, a graduate program in biomedical sciences and translational medicine, a clinical scholars program directed towards junior physicians with aspirations to become clinical scientists, and post graduate training opportunities.There are more than 250 full-time faculty members at Cedars-Sinai. The voluntary medical staff, comprised of more than 2,200 specialty board-certified or board-qualified physicians, represent all of the specialties and subspecialties and collaborate with full-time medical staff in the teaching responsibilities of the graduate medical education programs.