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Job Summary Caltech Optical Observatories (COO) is seeking a full-time Financial Business Analyst to join the COO Business Office team. This position is based on the Caltech university campus* in Pasadena, California.
COO encourages a healthy work-life balance, with work schedule flexibility and results-oriented evaluation and mentorship.
As part of the COO Business Office team and reporting to the COO Business Manager, the COO Financial Business Analyst provides business administrative and operational support. You will be responsible for assisting with assignments supporting COO's strategic goals and objectives and the business operations while following Caltech policies and procedures.
You will use applicable Caltech policies, procedures, and practices as guides to determine work methods to help deliver results. You will interact with management and staff at all levels, faculty, and external customers. You will be given business projects and tasks and expected to take responsibility and ownership of your work.
Prepare monthly, quarterly scheduled, and ad-hoc financial analyses, reports, and data as requested by management for strategic planning, performance reporting, and forecasting
Develop automated reports, dashboards, and business metrics
Assist the COO Business Manager with a variety of activities that include budget development and financial planning, analysis, forecasting, and workforce analysis
Assist in supporting prudent financial management through data analysis, interpretation, reporting, and modeling
Assist in generating cost estimates for the OIR Service Center customers
Assist in the control of costs and schedules for a variety of the Optical/InfraRed (OIR) Instrument Group projects
The candidate must be willing to communicate and ask questions and partner with other functional organizations to accomplish business goals
Assist in driving continuous improvement on COO business and operational processes
A positive attitude and aptitude for learning new technology
Generate invoices as scheduled and as needed
Supporting audits, reviews, fact-finding, and support required by programs, customers, and management
Other duties as assigned
Bachelor's degree in business administration, Accounting, or related discipline with a minimum of 4 years of related experience; Or an Associate degree in Business Administration, Accounting, or related discipline, with a minimum of 6 years of related experience
Self-driven with strong critical thinking and problem-solving skills
Must be a self-starter with the ability to work independently and in a team environment
Demonstrated ability to plan, prioritize, multi-task and complete assignments on time with minimal supervision
Must have advanced skills in MS Office Suite (Word, Excel, PowerPoint, Access, Outlook, etc.)
Wide-ranging experience and advanced knowledge in one or more of the following areas: business administration, budgeting, financial planning and analysis, reporting, and workforce planning, general accounting principles, grant management, and project accounting
Extensive experience in the use of budgeting and reporting tools, OBIEE, Oracle, data warehouse extractors, etc.
Ability to present complex findings in a clear, concise manner using graphics, tables, and high-level summarization - both verbally and in writing
A successful history of establishing trust with customers and working as a strong, collaborative business partner within a diverse, multicultural, and international teaming environment
Must have the ability to use tact and discretion when working with sensitive or confidential data
Strong professional characteristics: trustworthy, responsible, hardworking, intellectually curious individual who takes initiative and ownership of work
Excellent customer service, organizational, interpersonal, verbal, and written communication skills
Occasional travel to Palomar Observatory, located in San Diego, CA.
Requires valid California License and background check
Ability to lift 20 lbs.
Advanced skills in MS Office 365, with strong Excel skills (Macros, Power Quires, analytical features), and proficient in Project, SharePoint, Teams, Planner
VBA and Power BI a plus
Experience working within an organization with a service center
Knowledge of the Office of Management and Budget's Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards 2 CFR, Part 200
Knowledge of the Office of Management and Budget's Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards 2 CFR, Part 200 200.468, Specialized Service Facilities
Familiar with Export Compliance and related regulations
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
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