Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
This Advancement Communications Coordinator supports a high-volume communications team that works with many colleagues across University Advancement to advance key goals and priorities. This is a strategically important position that has a huge impact on the productivity of Advancement Communications and on University Advancement’s ability to communicate effectively with alumni, parents, and friends.
PRIMARY DUTIES AND RESPONSIBILITIES:
Perform office-management responsibilities, such as project coordination, process development, and organizing seed lists.
Perform administrative responsibilities, such as scheduling, paying vendors, and downloading analytics reports.
Perform communications responsibilities, such as print coordination and proofreading.
Perform other duties as assigned.
High school diploma or equivalent high school certification and three years of administrative experience.
Passion for and general understanding of marketing communications work.
Experience working with printers, mail houses, and other vendors.
Excellent proofreading skills.
Ability to develop an in-depth understanding of complex programs and partnerships and help find solutions to departmental challenges.
Desire to work collaboratively with colleagues.
Knowledge of (or willingness and ability to learn to use) technology-based tools, such as a constituent database (ADIS), Google Analytics, Sharepoint, and social media platforms.
Advanced knowledge of Microsoft Word, Excel, and PowerPoint.
Ability to learn quickly and work effectively in a large and complicated organization.
Ability to work independently with minimal supervision.
Exceptional interpersonal skills; demonstrated ability to build and maintain relationships.
Flexibility to deal with changing priorities.
Excellent written, oral, and telephone skills.
Honesty, integrity, and enthusiasm; a very strong work ethic, supported by commitment and follow-through.
Well organized and able complete time-sensitive tasks accurately and quickly.
Ability to exercise sound judgment in dealing with competing priorities with little or no supervision.
Ability to show discretion in handling confidential and sensitive information regarding constituents.
Previous project-management experience, including building production schedules.
Mature individual with knowledge of university systems.
Knowledge of University Advancement activity.
Basic knowledge of Adobe Acrobat, InDesign, and Photoshop.
Ability to relate well to other staff, administrators, and external university constituencies.
Demonstrate sensitivity to the needs and mission of Washington University; understand the importance of university relationships with alumni, parents, and friends.
The hiring range for this position is $19.18 - $20.51 per hour.
This position is full-time and works approximately 37.5 hours per week.
Department Name/Job Location:
This position is in the Department of University Advancement. This position is for the Danforth Campus.
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. Current employees applying for a new position within the university may be subject to this requirement. The screenings will include a criminal background check and, as applicable for the position, other background checks, drug screen, employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Internal Applicant Instruction:
Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account. If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor. To attach these documents, go to: My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.