Research - Laboratory/Non-Laboratory, Staff/Administrative
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.
The Applied Physics Laboratory at the University of Washington is hiring – see yourself at APL!
The Applied Physics Laboratory is a research unit at the University of Washington. Our research expertise is in ocean physics and engineering, ocean and medical acoustics, polar science, environmental remote sensing, and signal processing. We conduct research and development that is sponsored by a variety of federal and state agencies, and take great pride in our long-standing status as a US Navy-designated University Affiliated Research Center (UARC). Our work takes place not only on the University of Washington campus and medical centers, but in field locations around the world – at sea, in the air, and on polar ice caps. We apply rigorous scientific inquiry and engineering excellence in pursuit of solutions to important problems for the good of our region, nation, and world.
Diversity is a core value at University of Washington and the Applied Physics Laboratory shares this commitment. We are focused on building and sustaining an inclusive and equitable research environment for all students, staff, and collaborators. We believe every member on our team enriches our community by exposing us to a broad range of ways to understand and engage with the world, identify challenges, and to discover, design and deliver solutions.
APL’s Environmental and Information Systems (EIS) department seeks applicants for a research Grant and Contract Specialist. This person will conduct full cycle grant and contract administration – from supporting the Principal Investigator’s (PI) development and submission of research proposals, to post-award financial management and administration activities, through the close-out and conclusion of the project. The position engages with PIs within EIS, with agencies that sponsor our grants and contracts, with central administrative departments across UW, and with research collaborators within UW and at other research organizations. Central to the Grant and Contract Specialist’s success is their ability to identify and resolve questions and issues that can arise throughout the life cycle of the project.
Examples of these duties include:
Financial and Compliance Management: Develop and prepare complex budgets, graphs, figures, and other administrative sections of proposals for grants and contracts based on knowledge of sponsor requirements and program objectives. Develop, implement, and train PIs on policies, procedures, and best practices that support compliance with State, School, Department and sponsor requirements. Provide periodic reports that include spending analysis, forecast future needs, and communicate status and progress of personnel, travel, equipment, research sub-awards, and other spending activities.
Quality Assurance: Conduct quality control review of all proposals to ensure each application meets sponsor/proposal requirements and EIS policies prior to submission to central UW or the sponsor.
Administrative Responsibilities: Serve as a content expert and resource for EIS staff regarding grant and contract proposals, post-award management and compliance. Develop systems and tools to provide regular updates to PIs and department head regarding changes in federal and university research directives. Administer onboarding and offboarding processes for EIS staff. Assist with periodic organization and logistical support of occasional onsite meetings.
Bachelor's degree in Business, Finance, or related discipline. Equivalent experience can substitute for degree requirement.
At least three years’ experience working in research administration, including:
Proficiency in developing grant proposals (including complex budgets and subawards), and managing all post award budgeting and expenditures
Intermediate to advanced Microsoft Office suite skills, including Word and Excel; skill at developing complex linked spreadsheets
Excellent written and spoken communication skills; experience interacting with others in grant management context
Demonstrated ability and/or experience successfully handling high volume of diverse tasks, under deadlines, with consistently excellent accuracy and attention to detail
Ability to work independently, take initiative and ownership of work, successfully prioritize
Ability to obtain a Department of Defense clearance
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
CONDITIONS OF EMPLOYMENT:
May be subject to successful completion of E-Verify process.
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.