Reporting to the Director of Administration, the Assistant Director is responsible for the day to day operational and financial activities and other processes related to the Graduate School of Architecture, Planning and Preservation including all aspects of accounts receivable, accounts payable and purchasing functions of the School are compliant with University and School policies.
The Assistant Director is responsible for the day to day operational and financial activities and other processes related to the Graduate School of Architecture, Planning and Preservation including all aspects of accounts receivable, accounts payable and purchasing functions of the School are compliant with University and School policies. (30%)
Works closely with the Director of Administration, the incumbent will establish and maintain control systems that ensure transactions are properly recorded and accounted for to permit the preparation of reliable financial statements and demonstrate compliance with the United States and local regulations. The incumbent serves as liaison between various University Offices including General Counsel, Human Resources Processing Center (HRPC), Provost's Office, Controller's Office, Treasurer's Office, Office of Alumni Development (OAD), Accounts Payable and Purchasing. (20%)
The incumbent researches and reconciles discrepancies and disagreements between outside vendors, faculty, staff and students regarding the status of their accounts. This includes interpreting vendor financial statements, university-produced payment reports, and local entity financial records to facilitate the resolution of problems and maintain constructive working relationships. (20%)
Responsible for the reconciliation of GSAPP internal records and University financial systems as well as the distribution of routine financial reports (e.g. monthly reconciliation reports) and non-routine analyses. (20%)
Performs other duties as assigned. (10%)
Bachelor's degree or its equivalent required. Minimum 3-5 years related experience required, preferably in financial planning or accounting. Excellent oral and written communication skills are necessary.
Strong computer proficiency (Microsoft Word and Excel), including an in-depth knowledge of spreadsheet packages and familiarity with database design required.
Attention to detail, plus the ability to prioritize multiple tasks to meet deadlines are required. The ability to function independently and to exercise discretion and judgment in sensitive and confidential matters required.
Knowledge of University systems is preferred.
Type other requirements and/or special indicators if CUIMC
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
Internal Number: 513874
About Columbia University
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.