At Boston Children's Hospital, the quality of our care - and our inclusive hospital working environment - lies in the diversity of our people. With patients from local communities and 160 countries around the world, we're committed to reflecting the spectrum of their cultures, while opening doors of opportunity for our team. Here, different talents pursue common goals. Voices are heard and ideas are shared. Join us, and discover how your unique contributions can change lives. Yours included.
The Administrative Associate II will be responsible for:
Provides administrative support to one of our senior Principal Investigators (PI) and two junior PIs including writing correspondence; maintaining files; answering phones and performing other administrative duties as assigned.
Scheduling appointments and meetings and maintaining the PIs' calendars. Reserving meeting locations, ordering supplies and equipment, preparing meeting agendas and other materials.
Preparing work-related travel arrangements, including airline reservations and hotel accommodations. Assisting in organizing and scheduling of conferences, seminars and other events.
Tracking expenses and processing reimbursements for the PIs and other program staff.
Preparing recommendation letters and appointment paperwork. Proofreading and editing materials for accuracy, consistency and clarity.
Assisting with special projects as needed.
Monitors and maintains department recordkeeping systems, including highly sensitive and/or critical administrative and financial data. Oversees input of information into computer databases and spreadsheets, monitors data validity and compiles, prints and distributes periodic reports and other information as needed. Evaluates, recommends and implements changes or upgrades in systems as appropriate.
Plans, prepares and organizes logistic and administrative requirements for program-based meetings, conferences and other special programs or events. Obtains and organizes planning information, prepares or orders publicity materials and advertisements, reserves event location(s) and secures necessary supplies, equipment and services. Prepares program syllabus/schedules, collects and organizes teaching materials, receives and records registration forms and fees and monitors expenses.
Monitors and maintains department supply inventory and computer equipment. Serves as liaison to support service departments to request and coordinate provision of needed services.
To qualify, you must have:
Work requires a high school level of educational development. One year of administrative experience required.
Work requires the analytical skills and judgment to interpret data and take the appropriate action in circumstances or situations vary.
Work requires the ability to communicate effectively both orally and in writing and provide empathy in difficult interpersonal situations.
Work requires strong organizational skills.
Work requires regular proofreading and checking documents for accuracy, as well as accurately inputting and retrieving data from computer databases. Attention to detail is essential.
Please note: During a public health emergency, individuals in this role may be expected to take on additional duties to respond to organizational needs.
Boston Children's Hospital offers competitive compensation and unmatched benefits, including a flexible schedule, affordable health, vision and dental insurance, generous levels of time off, 403(b) Retirement Savings plan, Pension, Tuition Reimbursement, and discounted rates on T-passes. Discover your best.
Boston Children's Hospital is an Equal Opportunity / Affirmative Action Employer. Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.
Internal Number: 3131817
About Boston Children's Hospital
Boston Children's Hospital is a 395-bed comprehensive center for pediatric health care. As one of the largest pediatric medical centers in the United States, Children's offers a complete range of health care services for children from birth through 21 years of age.