At BCH, the quality of our care - and our inclusive hospital working environment - lies in the diversity of our people. With patients from local communities and 160 countries around the world, we're committed to reflecting the spectrum of their cultures, while opening doors of opportunity for our team. Here, different talents pursue common goals. Voices are heard and ideas are shared. Join us, and discover how your unique contributions can change lives.
Answers, screens and routes calls. Monitors program email account. Drafts responses to routine correspondence.
Assists supervisor with special projects and preparation of reports and documents.
Collects photos and project descriptions from Global Health fellows and grantees. Updates program website regularly and disseminates brochures, reports, and other marketing materials.
Transcribes and types correspondence, forms, reports, manuscripts and other materials involving complex scientific, technical and/or specialized terminology. Prepares documents requiring stylized formats and lettering or graphics. Proofreads and edits materials for grammar, punctuation and spelling.
Prepares travel arrangements.
Submits reimbursements, prepares invoices, and updates budgeting tracking system. Monitors program, fellowship and grantee spending. Reconciles budget regularly.
Reserves meeting locations, orders refreshments, prepares agenda and other materials, and records minutes.
Assists in organizing and scheduling conferences, seminars, Skills Week and other department sponsored programs or events, by receiving and recording registration forms and fees, ordering supplies and services and performing other related duties.
Assists with the annual global health fellowship recruitment process and organizing graduation
Maintains departmental files, records and databases. Enters information from source documents into databases and/or spreadsheets, compiling, printing and distributing reports, mailing labels and other information.
Monitors and maintains office equipment and supply inventory. Reorders supplies and requests equipment repair services. Receives and reconciles supply orders and invoices, identifying and resolving delays, billing errors or discrepancies. Communicates with hospital support service departments to request services.
Prepares, routes and tracks administrative forms and documents. Routes materials for required authorizations and monitors receipt by final destination. Communicates with hospital departments to resolve delays and errors.
Performs routine duties such as opening and sorting mail, photocopying materials and sorting, collating and distributing documents.
Provides positive and effective customer service that supports departmental and hospital operations.
To qualify, you must have:
High school diploma or GED required
Two years of administrative experience required.
Bachelor degree with coursework in global health, or combination of education and relevant experience strongly preferred.
Work requires the analytical skills and judgment to interpret data and take the appropriate action in circumstances or situations vary.
Work requires the ability to collaborate and communicate effectively both orally and in writing.
Please note: During a public health emergency, individuals in this role may be expected to take on additional duties to respond to organizational needs.
BCH offers competitive compensation and unmatched benefits.
BCH is an Equal Opportunity / Affirmative Action Employer. Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.
Internal Number: 3130377
About Boston Children's Hospital
Boston Children's Hospital is a 395-bed comprehensive center for pediatric health care. As one of the largest pediatric medical centers in the United States, Children's offers a complete range of health care services for children from birth through 21 years of age.