1. Serves as principal contact for and source of information about, the Departments, degrees, activities, deadlines, policies and procedures. 2. Provides logistical and clerical support to Department Chairs, faculty, students, visitors, and guests. Creates and distributes Departmental schedules, documents, and reports. Processes and supports faculty appointments. 3. Oversees and monitors Department budgets. Participates in budget preparation and quarterly monitoring. Processes financial paperwork. Coordinates with faculty use of student work-study hours; authorizes work-study timecards. 4. Provides organizational and logistical support for Departmental admissions process. Serves as liaison to the Registrar/Admissions Office. Trains students assigned to support Department specific admissions activities. 5. Organizes, coordinates, and implements Department specific events. 6. Oversees and maintains Department databases and mailing lists. 7. Oversees and maintains Department collections and bequests. 8. Other duties as assigned by Chairs of Departments.
Preferred Education: Demonstrated ability with faculty appointments & promotions, licensing & credentialing and malpractice. Proven ability working in an academic environment, working among faculty and staff.
Preferred Education, Experience and Skills: Demonstrated ability with faculty appointments & promotions, licensing & credentialing and malpractice. Proven ability working in an academic environment, working among faculty and staff.
Posting Position Title: Senior Administrative Assistant, Academic Dept
Required Skill/ability 3: Proven high level of accuracy and attention to detail, ability to manage multiple projects and effectively meet deadlines.
Work Week: Standard (M-F equal number of hours per day)
University Job Title: Senior Administrative Assistant
Required Skill/ability 1: Demonstrated ability in an administrative support role and able to effectively liaison with others across organizational lines to ensure program, projects and assignments are fully completed in a timely manner. Proven intermediate to advanced computer skills with proficiency in Outlook, Word, Excel, and PowerPoint.
Required Skill/ability 4: Superior communication, both verbal and written, as well as, excellent customer service skills with the proven ability to interact with all levels of faculty and staff
Required Skill/ability 2: Demonstrated outstanding interpersonal and organizational skills. Excellent record of attendance and punctuality. Proven ability to take initiative and follow-through, work both independently and in a team.
Six years of related work experience, four of them in the same job family at the next lower level, and a high school-level education; or four years of related work experience and an Associate's degree; or little or no work experience and a Bachelor's degree in a related field; or an equivalent combination of experience and education.
Internal Number: 64838BR
About Yale University
Yale University is an American private Ivy League research university located in New Haven, Connecticut. Founded in 1701 in the Colony of Connecticut, the university is the third-oldest institution of higher education in the United States.