Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
This position is full-time and works approximately 40 hours per week.
Department Name/Job Location:
This position is in the Department of Internal Medicine, Division of Oncology. The position is located at the Mid Campus Center. This position is for the Medical School Campus.
Position provides diversified secretarial and administrative support for the Section Head of Bone Marrow Transplant and other senior BMT faculty members.
PRIMARY DUTIES AND RESPONSIBILITIES:
Provides administrative secretarial support for the Section Head of Bone Marrow Transplant & Leukemia.
Types, formats and proofreads manuscripts and abstracts.
Maintains faculty licensure (BNDD, DEA, state license and credentialing).
Opens and sorts incoming mail and faxes.
Maintains physician’s daily calendar of meetings, appointments, lectures and seminars.
Updates physician’s CV quarterly at minimum or as needed.
Makes travel arrangements (air, hotel, ground transportation) and prepares detailed travel/conference itineraries.
Submits expense reports for travel reimbursement.
Organizes and implements meetings, web conferences and teleconferences as needed.
Submits hospital credentialing packets; documents and tracks annual CME credits and required certifications for medical sub-specialty.
Acts as a division liaison for guest speakers; coordinating travel, itineraries, lecture announcements, etc.
Serves as a departmental liaison for faculty recruits.
Coordinates schedules for BMT non-standard fellows’ rotations.
Serves as reserve support for the Division Chief as needed.
Triages both administrative and clinical phone calls for the BMT physician teams.
Works in a fast-paced office environment with some pressure due to imposed deadlines.
The hiring range for this position is $19.18 - $24.47 per hour.
Equivalent of an associate degree with two to four years of experience in administrative support.
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. Current employees applying for a new position within the university may be subject to this requirement. The screenings will include a criminal background check and, as applicable for the position, other background checks, drug screen, employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account. If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor. To attach these documents, go to: My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation.
Working knowledge of general office equipment and computer applications, including Outlook, Microsoft Office, Publisher, Adobe, Endnote, etc.
Superior organizational skills.
Excellent oral and written communication skills.
Ability to work independently, multi-task and prioritize responsibilities and projects meeting imposed deadlines.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.