Job no: 502291 Position type: Full-Time 12-Month Department: 440600 - VP for Access,Diversity & Inclusion Location: Main Campus - Starkville, MS Categories: Support Staff Position Open Date: Apr 9 2021
Under general supervision, coordinates, oversees, and/or performs a wide variety of administrative and program support activities for the Vice President of the University and for related, centralized activities. Serves as primary point of operational and administrative contact for internal and external constituencies, often on complex and confidential issues. Coordinates the provision of office and staff support services to the office, and oversees and/or participates in the coordination, supervision, and completion of special projects and events. May serve on a variety of committees in a support capacity.
The Division of Access, Diversity and Inclusion ensures equity and inclusion is central in all decision-making processes and will support diversity initiatives throughout the University.
Anticipated Appointment Date:
May 1, 2021
Essential Duties and Responsibilities:
1. Provides administrative support for the Vice President and associated activities, to include managing the schedule/calendar, making travel arrangements, screening and handling telephone communications, greeting and directing visitors, and dealing with administrative problems and inquiries as appropriate. 2. Serves as a primary point of direct administrative contact and liaison with other offices, individuals, and external institutions and agencies on a range of specified issues; organizes and facilitates meetings, conferences, and other special events, as required. 3. Utilizes knowledge and understanding of underlying operational issues to assist in administrative problem solving, and plan, develop, and implement projects and programs. 4. Researches information, compiles statistics, and gathers and computes various data; prepares special and/or one-time reports, summaries, or replies to inquiries, selecting relevant data from a variety of sources. 5. Organizes and facilitates meetings and special events; schedules and coordinates dates and times, venues, attendance, agendas, and facilities; takes minutes, and provides administrative support and follow-up on matters arising from meetings. 6. Gathers, enters, and/or updates data to maintain departmental records and databases, as appropriate; establishes and maintains files and records for the office. 7. Creates, composes, and edits technical and/or administrative correspondence and documentation; screens and evaluates incoming and outgoing correspondence and prepares responses as appropriate. 8. Assists in the coordination, supervision, and completion of special projects as appropriate. 9. Leads and guides the work of lower graded staff and/or student employees, as appropriate; may participate in training and evaluative sessions. 10. Enhances professional growth and development through participation in educational programs, current literature, in-service meetings, and workshops. Performs miscellaneous job-related duties as assigned.
Education: High school diploma or GED
Experience (yrs.): 7-10 Years
Knowledge, Skills, and Abilities:
1. Organizing and coordinating skills. 2. Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community. 3. Ability to coordinate and organize meetings and/or special events. 4. Project management skills. 5. Ability to lead and train staff and/or students. 6. Database management skills. 7. Ability to make administrative and procedural decisions and judgments on sensitive, confidential issues. 8. Ability to create, compose, and edit written materials. 9. Knowledge of office management principles and procedures. 10. Information research skills. 11. Knowledge of current and emerging trends in technologies, techniques, issues, and approaches in area of expertise. 12. Knowledge of standard budgeting and expenditure control procedures and documentation. 13. Records maintenance skills. 14. Ability to gather data, compile information, and prepare reports.
Working Conditions and Physical Effort
* Work is normally performed in a typical interior/office work environment. * No or very limited exposure to physical risk. * No or very limited physical effort required.
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Equal Employment Opportunity Statement:
MSU is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, ethnicity, sex, religion, national origin, disability, age, sexual orientation, genetic information, pregnancy, gender identity, status as a U.S. veteran, and/or any other status protected by applicable law. We always welcome nominations and applications from women, members of any minority group, and others who share our passion for building a diverse community that reflects the diversity in our student population.
Internal Number: 502291
About Mississippi State University
Mississippi State University represents the highest level of research activity for doctorate-granting institutions and is designated by the Carnegie Foundation as an R1-Very High Research Activity University. Also, a National Science Foundation “Top 100” research University, MSU shelters a chapter of Phi Beta Kappa, the nation’s oldest and most prestigious honor society, and values the talents of our distinguished faculty, staff, and student scholars. Here, a culture of inclusion is fostered and we’re driven each day to make a difference at the local, state, regional, national and global levels. At Mississippi State University we invite you to join us as we continue our momentum in research, teaching, and service.
To apply, please go to http://explore.msujobs.msstate.edu/