Responsible for various administrative activities related to Facilities Planning & Management primarily to multiple zone and other managers within Maintenance Operations of Facilities Planning & Management. Assists with the planning and coordination of all zone activities. Provides administrative support for multiple maintenance zones in answering the phone, inputting work orders and payroll/work data, creating outage notices, etc. and provides customer service support as needed.
PRIMARY DUTIES AND RESPONSIBILITIES:
Enters data from employee time cards, purchase/material order and work order requests into a variety of software including Maximo, HRMS and WorkDay.
Interfaces (via phone, e-mail, Zoom, etc.) with external and internal constituencies who require services from the Department of Facilities Planning & Management.
Creates outage notices.
Receives visitors to the Department of Facilities and zone offices.� Answers incoming phone lines and assists visitors/staff/etc. as assigned.� Provides filing/record keeping support as assigned.
Other duties as assigned.
High school degree or equivalent high school certification.
Two year associates or B.A./B.S. degree.
Ability to exercise good judgment and make independent decisions, good organizational skills, necessity for public contact and dealing discreetly with confidential matters and personnel issues, customer-oriented focus.
Proficient with Microsoft Word and Excel and highly accurate with data entry.
The hiring range for this position is $13.80 - $16.53 per hour.
Applicant Special Instructions:
Must be able/willing to move two to three times each day to different campus work sites and be flexible/willing with changes for day-to-day assignments and serving in substitute/relief roles, including outside Maintenance Operations.
Some work sites may be in unfinished spaces.
Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. Current employees applying for a new position within the university may be subject to this requirement. The screenings will include a criminal background check and, as applicable for the position, other background checks, drug screen, employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
This position is full-time and works approximately 37.5 hours per week. Position hours are generally Monday - Friday, 7:45 a.m. - 4:15 p.m.
Department Name/Job Location:
This position is in the Department of Maintenance Administration for the Danforth Campus.
Internal Applicant Instruction:
Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account. If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor. To attach these documents, go to: My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.