Le Moyne College, located in Syracuse, N.Y., is an independent college established by the Jesuits in 1946 to provide students with a values-based, comprehensive academic program designed to foster intellectual excellence and preparation for a life of leadership and service. Today, Le Moyne has evolved into a nationally acclaimed college of liberal arts and sciences that draws students from across the U.S. and abroad.
Le Moyne College is a diverse learning community that strives for academic excellence in the Catholic and Jesuit tradition through its comprehensive programs rooted in the liberal arts and sciences. Its emphasis is on education of the whole person and on the search for meaning and value as integral parts of the intellectual life. Le Moyne College seeks to prepare its members for leadership and service in their personal and professional lives to promote a more just society.
Le Moyne College is an equal opportunity employer and encourages women, persons of color, and Jesuits to apply for employment.
Provide executive and administrative support to the Associate Provost for Student Development. Will perform diverse, highly responsible and complex functions that require independent recurring contact with senior administrators and executives including President, Vice Presidents, Deans, Directors and Department Heads, the Board of Trustees, Regents, Alumni and outside vendors. The Executive Assistant to the Associate Provost for Student Development exercises initiative and independent judgement in supervising and managing daily office activities and the division budget; discretion in the dissemination of information to faculty, students, staff and the outside community regarding the Associate Provost and Student Development Division.
Manage the day-to-day administrative affairs of the office. Schedule all appointments and travel. Provide the APSD with background information and/or supporting documents in preparation for scheduled appointments, meetings, speaking engagements, conferences, interviews, etc.
Serves as office manager for suite.
Serve as a member of the Student Development leadership team.
Provide direction and collaborate with deans and directors within the division on behalf of the APSD.
Assists the APSD in preparations for meetings of the Board of Trustees. Work closely with Trustees, Regents and Alumni of the College. Prepare and disseminate meeting materials and take minutes for the Student Development committee meeting.
On behalf of the APSD apply discretion on budget disbursements as appropriate. Daily management of the division's budget; notify APSD of any concerns and/or cost savings ideas. Works with APSD and Assistant Dean for Student Development on Professional Development funding.
In coordination with the commencement committee, plan commencement weekend events. This includes dissemination of information to graduating students and their families, fielding commencement inquiries from undergraduate students and their families, updating the commencement website, coordinating menu for baccalaureate reception with food service contractor, organizing division work force for the weekend, coordinating student line-up, and being on site for events to assist and resolve issues. Duties are outlined in office manuals and include major oversight of events.
Works with Office of the President to schedule three meetings per semester of student leaders and senior administration. Arrange food with catering office.
Assists the APSD in his/her roles associated with national and regional professional associations and maintains memberships.
Assists with development and implementation of special programs and projects of APSD including the managing of divisional meetings, leadership meetings, retreats, professional development, correspondence, etc.
Prepare and process stipends for residence chaplains and club moderators.
Responsible for recruiting, interviewing, hiring and supervising student work study employees for the academic year and summer. Conduct Dolphins Grow sessions in fall and spring.
Maintain administrator and staff personnel files including contract correspondence, evaluations, records of hiring, promotions, awards and other relevant information. Ensure the security of all such confidential files.
Manage and balance the APSD and Executive Assistant credit cards.
Manage the Student Development calendar, which publicizes vacation times, personal time and summer schedule which assists in continuity among suite. Track vacation of SD leadership team for APSD. Prepares division's vacation report annually for financial audit.
Research best practices among comparative and aspirant institutions for programs and services to inform divisional practices.
Help with traditional events on campus including but not limited to New Student Convocation, Cram Jam, etc.
Other duties as assigned.
EDUCATION: A Bachelor's Degree is preferred.
KNOWLEDGE, SKILLS AND ABILITIES REQUIREMENTS:
Prior experience in an executive-level office setting. Experience in a college or university setting preferred.
Must have advanced computer skills in Microsoft Word, Excel, Google applications and email. Experience with Datatel is preferred.
Knowledge and experience working with web pages and social media.
Mature and professional attitude towards all callers, visitors, stakeholders, vendors, contractors and members of the Le Moyne College community.
Strong writing, research and communication skills needed.
Strict attention to detail necessary. Professional when dealing with difficult situations
Ability to use utmost discretion as it relates to answering questions from various constituencies of the College and access to highly confidential information.
Demonstrate the necessary tact and diplomacy to calm a crisis and facilitate a resolution.
Ability to prioritize and coordinate multiple tasks and carry out all responsibilities with a high degree of accuracy, attention to detail, and with minimal supervision, consulting with others as needed.
Previous supervisory experience and training skills are desirable.
Ability to work evenings and weekends when required (e.g., Commencement, special projects).
Familiarity with the College's organizational structure, policies, and leadership groups.
Knowledge of and sensitivity to a Catholic and Jesuit work environment.
About Le Moyne College
Le Moyne College, Syracuse, New York, is one of 28 Catholic, Jesuit colleges and universities in the United States, Le Moyne was the first to open as a co-educational institution. Since its founding in 1946, the College has modeled and strengthened the 476-year-old Jesuit tradition. Today, Le Moyne enrolls approximately 2,785 undergraduate and 534 graduate students from 33 states and 35 countries. Our MIssion:Le Moyne College is a diverse learning community that strives for academic excellence in the Catholic and Jesuit tradition through its comprehensive programs rooted in the liberal arts and sciences. Its emphasis is on education of the whole person and on the search for meaning and value as integral parts of the intellectual life. Le Moyne College seeks to prepare its members for leadership and service in their personal and professional lives to promote a more just society.For information about us, please visit http://www.lemoyne.edu.