*Please do not reach directly out to the department or hiring manager for this role. You will be contacted directly if we are interested in moving forward with your candidacy.
The Department of Microbiology seeks a creative and accomplished individual to ensure the success of the department by providing top-level organizational support for the department's research and education missions. The Director of Research Administration reports to the Chair of the Department, with considerable independence, and is a trusted, strategic partner. The primary role of the Director is to free the Chair from duties related to research administration and allowing a focus on the scientific and educational priorities of the department.
As the senior administrative officer of the department, you will be overseeing all administrative staff. You will partner with the Chair in all areas of the department's activities and will provide key support to the faculty in their research and educational endeavors. You must have a keen understanding of scientific research enterprises, particularly those with an emphasis on basic (discovery) research.
The Director is a key point of connectivity and communication between the department faculty and School administrators. You will have a clear understanding of the department's research, educational, and resource needs (e.g. laboratory space, funding, technology, personnel) and of the requirements of the School, University and major financial partners. You will be expected to work creatively to solve problems in each of these areas, and work with the department Chair to manage faculty searches and negotiate faculty offers, monitor the faculty's academic and career trajectories, and work closely with the Office of Faculty Affairs on promotions and appointments. You will also work effectively with HMS and Harvard University administrative offices, including serving on committees and collaborating with other senior administrative staff.
Job Specific Responsibilities
Work with the Chair and the faculty to identify long range strategic plans and prepare related documents for HMS department reviews
Work with the Director of Finance to develop research-related strategies that contribute to the financial health of the department
Prepare faculty hiring, appointment and promotion materials
Assist with faculty searches and the recruitment and onboarding of new faculty members
Strategize with Chair to solve space management challenges and implement plans
Manage regulatory changes that impact faculty and other department members
Work with the Research Operations Manager to develop, manage and coordinate departmental contingency responses (e.g. Covid-19)
Manage office staff; make effective hiring decisions, set expectations, and provide timely guidance and performance feedback
Support the Diversity, Equity and Inclusion Working Group to promote a culture that is respectful and welcoming to individuals of diverse backgrounds and identities
Represent the Department of Microbiology and the faculty on School-wide committees
Negotiate with University administration on behalf of the faculty
Assist with the development and preparation of grant proposals and white papers
Provide administrative support for NIH T32 training grant renewals and progress reports
Harvard University offers an outstanding benefits package including:
Time Off: 3 - 4 weeks paid vacation, paid holiday break, 12 paid sick days, 12.5 paid holidays, and 3 paid personal days per year.
Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date.
Retirement: University-funded retirement plan with full vesting after 3 years of service.
Tuition Assistance Program: Competitive tuition assistance program, incredibly affordable classes directly at the Harvard Extension School, and discounted options through participating Harvard grad schools.
Transportation: Harvard offers a 50% discounted MBTA pass as well as additional options to assist employees in their daily commute.
Wellness options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation, and complementary health services.
Harvard access to athletic facilities, libraries, campus events, and many discounts throughout metro Boston.
The Harvard Medical School is not able to provide visa sponsorship for this position.
A Master's or doctoral degree in a biological science or related field. A minimum 10 years of relevant experience in support of research in an academic, industry or clinical setting.
A Ph.D. in a microbiology related field is strongly preferred; managerial experience navigating within a complex organization; an ability both to prioritize among competing tasks and to track detailed information effectively; an ability to manage deadlines thoughtfully; excellent oral and written communication skills are essential; an ability to engage constructively and effectively with a broad range of personalities; a demonstrated awareness of and commitment to diversity, equity, and inclusion
Please provide a cover letter and up to 3 writing samples/publications with your application
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Internal Number: 53846BR
About Harvard University Medical School
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.