Provides support as directed to various teams within URA and will have broad exposure to all tasks related to pre-award and post-award activities.
Develops and reviews proposals; creates all advance accounts as requested by local departments and in accordance with URA business processes; intakes, processes, and accepts all unilateral awards on behalf of the University of Chicago; manages and closes awards as assigned.Â
Reviews a sponsored award agreement; determines the type of award, payment terms, reporting requirements, budget limitations; and establishes/closeouts accordingly per University and sponsor guidelines.
Reads and interprets a request for proposal (RFP) and advises faculty and departmental administrators on a compliant and successful submission.
May update budgets in AURA based on awarded amounts and works directly with academic departments for necessary budget revisions, create accounts in ACCTS and FAS, intake and process all amendments and modifications.
Reviews Sponsor guidelines and escalates issues accordingly within the office of University Research Administration.
Prioritizes work in order to complete assignments on a timely basis.Â
Partners with URA Research Administrators, and business units/departments regarding all activities associated with research administration in a timely and fiscally responsible manner.Â
Maintains appropriate data entry into institutional database for all proposals and account creates and modifications, ensuring data quality and documentation of any institutional risk.Â
Gains and maintains thorough understanding of University and sponsor regulations.Â Â
Continuously seeks to improve URA processes for sponsored projects.Â
Participates in institutional training specific to sponsored project account create as requested by the Director of Quality Management.
The individual is a member of a Team and must contribute to the team effort, as needed. This will involve assisting colleagues to ensure timely service to departments, units, and sponsors as needed and to perform back-up duties during vacation or sick leaves of other pre-award and post-award team staff.
Assists in the review of all applications against University guidelines, in addition to drafting progress reports, non-competing applications, amendments, and budgeting. Responsible for all data entry and preparation of grant reports and trend analysis.
Assists with straightforward post-award activities including account creations, regulatory and compliance monitoring, salary allocations, effort reporting, grant projections, cost allocations, cost center charges, equipment inventory, invoice preparation, grant closing process, and account closing.
Performs other related work as needed.
Bachelor's degree in a business or Liberal Arts field.
Relevant experience working with sponsored research administration.
Participation interpreting sponsored research grants and contracts, and working with budgets, ledgers, invoices and fiscal reporting.
Knowledge of Federal Circulars applicable to universities (OMB A-21, A-110, A-133 or the Uniform Guidance) or interpretation of similar regulations.
Background with the University of Chicago systems such as AURA, FAS, ACCTS/PETS, and Business Objects.
Proactive and solution-oriented, with exceptional communication, written, verbal and analytical skills necessary to review and negotiate a sponsored award agreement and establish accordingly per departmental and agencies' guidelines.
Good negotiation skills.Â Â
Rapid proficiency in the Service Now web-application system; review and process proposals, awards, and other grant and contract activity within Service Now, other URA systems and University of Chicago systems such as AURA, FAS, Workday, ACCTS, PETS, GEMS, and e-Payments.
High level of proficiency in Excel.
Strong computer skills including word processing database management, and spreadsheet skills.
Work independently with a high degree of initiative.
Customer service is a high priority of the office and civility and professionalism are required at all times.
Work effectively and collegially with little supervision or as member of a team.
Make decisions independently that will have downstream impacts on the management of sponsored projects.
Direct contact with faculty and administrative staff at the University, and close collaboration with all staff within the office of University Research Administration (URA).Â
Work on multiple projects simultaneously, set priorities, and meet deadlines
Manage detail-oriented workload, to organize and prioritize during high-pressure, high-volume periods and manage stress.
Exercise sound judgment and absolute discretion regarding confidential matters with tact.
Handle multiple, concurrent tasks.
Interact by phone, email or in person with faculty and administrative staff at the University and occasionally with staff of federal government, non-federal sponsors, and other institutions and organizations.
Sit for 4 hours or more.
Use computers extensively for 4 hours or more.
Review and process information within a computerized web system throughout most of the work-day.
Travel to various on-campus locations on a daily basis.
Use standard office equipment.
Cover Letter (preferred)
References Contact Information (3)(preferred)
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About University of Chicago (UC)
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