Manages admission review process, working closely with the with the Chair of the Admissions Committee and the SSD Dean of Students office; maintains electronic records, compiles information, and creates reports to assist in the Admission Committeeâ™s selection process; coordinates Autumn orientation for entering students.
Advises students regarding departmental PhD requirements; works closely with the Director of Graduate Studies to monitor individual student progress; notifies students regarding late requirements and necessary actions toward remediation.
Organizes Prospective Student Day and Autumn Orientation for incoming Students.
Maintains student records, arranges examinations, hearings, and defenses, and communicates results to SSD Dean of Students office and others as required; responds to inquiries from current and prospective graduate students as well as alumni.
Coordinates the assignment of Teaching Assistantships to support faculty instructors and assist students in fulfilling the departmentâ™s Mentored Teaching Experience (MTE) requirement, processes TA appointments.
Assists students with course registration issues/adjustments; collects quarterly progress grades from faculty for their advisees and quarterly grades from AIS for faculty advisers & student records.
Facilitates the final degree-audit process for graduating PhDs in coordination with the Dissertation Office.Â
Processes student related grants and manages Departmental Fellowship and Award competitions for Graduate and Undergraduate Students.
Maintains/updates Departmentâ™s âœStudent Handbookâ and program requirement information on department website and in Graduate Announcements; maintains records on student placement.
Provides general office support, including, but not limited to, sorting and distributing daily mail, posting parcels at post office, copying and filing documents, handling department technology check-out, and assisting use of communal office machines.
Plans and executes department social events for 75+ attendees
Recommends process improvements for programs that relate to critical student-life improvement including emergency management, accommodations for students with disabilities, and/or the administration of health care services and programs for students.
Collaborates with academic divisions in educating students on safety issues. Interprets student disciplinary issues and prepares an annual university summary of disciplinary actions. Counsels students, parents, and staff in response to concerns, and handles complex situations including student crises.
Performs other related work as needed.
A college or university degree in related field is strongly preferred.
Experience in student affairs administration
Experience in higher education
Experience advising students
Project and time management, as well as multi-tasking skills
Excellent oral and written communication skills with Undergraduates, Graduate Students and Faculty, and alumni.
Ability to identify graduate students' academic progress issues sympathetically and resolve them appropriately
Facility in learning new computer skills
Analytical and data presentation skills
Ability to work independently and as part of a team
Ability to maintain confidentiality
Attention to detail
Ability to shift priorities quickly and manage frequent interruptions from students and faculty
Technical Knowledge or SkillsÂ
Microsoft Office Suite
University of Chicago proprietary software, especially AIS/Stellic/CIM, Slate, Canvas, UC BoxÂ
Cover letter (required)
Contact information for references (required)
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
Internal Number: JR10593
About University of Chicago (UC)
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