The University of Washington (UW) is proud to be one of the nation’s premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.
At the University of Washington, diversity is integral to excellence. We value and honor diverse experiences and perspectives, strive to create welcoming and respectful learning environments, and promote access, opportunity and justice for all.
The Department of Otolaryngology-Head & Neck Surgery is a clinical academic department of the University of Washington School of Medicine (SOM), which is part of UW Medicine. The Department provides patient care services at Harborview Medical Center (HMC), University of Washington Medical Center (UWMC), Seattle Children’s Hospital (SCH), Veterans Affairs & Puget Sound Health Care System (VA), Northwest Hospital (NWH), and Seattle Cancer Care Alliance (SCCA). The Department is actively involved in clinical service, research programs, residency training programs and educational programs, and includes oversight for the Virginia Merrill Bloedel Hearing Research Center. The department employs approximately 60 total regular faculty, research and clinical fellows, 25 residents and 20 staff.
The department has an outstanding opportunity for a Temporary (9-Month, 50% FTE) Budget/Fiscal Analyst. The Budget/Fiscal Analyst position is responsible for designing, developing, evaluating and interpreting financial information systems and budget/fiscal policies and procedures for Oto-HNS management staff. This position also provides operating or capital budget analyses and prepares/analyzes fiscal and narrative reports for use in developing institutional budgets, allotments, and redistribution/fund requests. In addition, this position provides complex technical fiscal analysis and financial reporting including planning, interpreting and review of a fiscal operation involving an overlap or combination of disciplines to achieve the strategic goals of the organization.
Financial Reporting and Analysis: 25%
•Design, develop, evaluate and interpret financial information and budget fiscal policies and procedures for the management of OTO-HNS programs. •Prepare analyses and audit program plans and budget requests; evaluating financial alternatives and recommending appropriate action. •Develop, analyze and present financial reports for department operational budgets including state, clinical, gift, grants, contracts, cost center and/or self-sustaining accounts. •Consult with funding agencies to resolve problems; advise and assist faculty and staff regarding budgetary policies and procedures •Under the direction of the Associate Director conduct various analyses and modeling involving fiscal/budget data; develop long-term planning documents in support of the strategic goals; integrate and align activities with organizational direction/mission; participate in the planning of new programs by conducting analysis of unit needs and resources and making expense/revenue projections.
Grant – 25%
•Monitor all department grant budgets. •Provide budget reports of expenditure history, salary and benefit encumbrances and expense projections. •Track quarterly and monthly reports, budget transaction details and approvals of reports. •Track and project revenue and expenditures by specific funding category. •In collaboration with Assoc. Director follow on budget extensions, request transfer of over-expenditures, and budget closures. •Under the general direction of the Assoc. Director initiate appropriate internal controls and audit trails to assure proper and appropriate charges to budgets; investigate questionable entries and initiate corrective measures. •Under the general direction of the Assoc. Director, perform complex technical analysis for fiscal issues that overlap or combine faculty salaries, such as budget cost sharing, faculty effort certifications (FECs) and retroactive salary transfers (RSTs). •Serve as program’s liaison and representative with Grant and Contract Accounting. •Serve as resource for University and department fiscal policies, regulations and processes, including budget management expertise.
•Process travel reimbursements for research faculty/staff; ensure compliance with state and institutional regulations and procedures. •Perform Procard and CTA reconciliations – investigate/resolve any discrepancies as necessary. •Serve as fiscal resource to assess and determine best mechanisms for acquisition of products/services to meet department needs. •Work with PI’s and in collaboration with the fiscal team, review purchases for expiring budgets to assure timely purchasing and receipt of goods or services. •Maintain an in-depth understanding of GCA budget setup process, including food and alcohol policies, grant control flags and object codes. •Place orders, check order status and resolve problems: oPerform online purchasing functions oPrepare, track and route purchasing documents for departmental budget reconciliation oProcess returns and obtain applicable documentation •Oversee and manage department equipment inventory.
Finance/Budget Reconciliation: 15%
•Under the direction of the Assoc. Director create and establish best practice reconciliation processes for grant and operating budgets; reconcile monthly budget reports following Department and University policy •Analyze and conduct comparisons of actual performance with budgeted/planned objectives, research variances, identify potential corrective actions. •Ensure accurate allocations and charges to proper budgets and object codes; ensure appropriate taxes were issued to purchases; perform Procard and CTA reconciliations – investigate/resolve any discrepancies as necessary. •Assist in monthly departmental clinical and research report generation/distribution •Process expense reimbursement for faculty, staff and trainees •Exercises sound judgement to make fiscal determinations compliant with UW and Department policies and procedures.
•Under general direction, oversee for total payroll function for faculty, staff, fellows and residents in OTO-HNS. •Interpret and understand complex academic medical faculty compensation principles and practices; take appropriate payroll related action on principles; provide narrative on rational for decisions; inform and document clear policies and procedures. •Work directly with Principal Investigators, monitor personnel salary distributions/costing allocations and appointment start/end dates. •Consult with the Dean’s office and the ISC to resolve payroll problems.
Process Improvement and Other Projects: 5%
•Under general direction, with the Department Associate Director and other key stakeholders, participate in process improvement initiatives related to finance and payroll functions within the department. •Develop, modify and maintain multiple record keeping and reporting systems for varied and complex sources of funding; develop procedures for implementation, execution, control and review/audit of fiscal operations. •Interact with University, School of Medicine and funding agency staff to exchange information or confer on technical questions related to grants and other departmental budgets.
May direct the work of others; May interact with other state agency staff to exchange information or confer on technical questions; Performs related duties as required
MINIMUM QUALIFICATIONS - UW Contract Classified
A Bachelor's Degree with major study in accounting, business administration, or related field and two years of work experience as a Fiscal Specialist, or equivalent combination of education/experience.
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter, and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.