The Department of Medical Humanities and Ethics is seeking a full-time Administrative and Finance Coordinator, who will help oversee and monitor all aspects of the day-to-day administrative, operational, and financial activities. This position is a key member of the Department's Administrative team. Under direction, this position is responsible for the administrative planning of internal activities, programs and special projects, and day- to- day financial operations
Procurement and Accounts Payable: Uses University purchasing, accounts payable, p-Card and petty cash guidelines to process and reconcile orders, invoices and internal billing. Reconciles procurement card. Processes travel/business expense reimbursements and honoraria. Ships, receives and tracks shipments. Negotiates with vendors for value pricing. Investigates and resolves problems. Keeps faculty and staff informed.
Prepares journal entries and accruals and records expenditures using the Accounting and Reporting at Columbia system ("ARC").
Responds to customer/vendor billing inquiries and other requests.
Manage faculty and staff searches.
Maintain and update Departmental Website content.
Manage all communications within the Department.
Assists in completing employee timesheets and liaises with HR on onboarding new recruits.
Performs other ad hoc tasks as needed.
Provides administrative support for the unit and cross covers other administrative positions and performs other duties as assigned.
Coordinate and booking of meetings via zoom, ensuring confirmation from attendees and provision of relevant meeting materials.
Send out meeting agendas and take and disseminate meeting meetings as needed.
Perform other related duties as assigned by the Division Staff and Departmental Administrator.
Bachelor's degree and equivalent in education or experience.
Two years related experience in administration, or equivalent combination of education and experience.
Excellent interpersonal, organizational and communication skills.
Strong proficiency with computer software necessary.
Ability to learn other financial applications, e.g., ARC
Must be a self-starter, with discretion, confidentiality, diplomacy and strong analytical skills.
The ability to comply with policies and procedures and to meet deadlines is essential.
Must be highly organized, with excellent communication and follow up skills. Ability to work as part of a team, with administrative, research, and financial staff.
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
Internal Number: 513574
About Columbia University
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.