Reporting to the Associate Director of Education, the primary role of the Education Recruitment Coordinator is to manage the recruitment and admissions processes for the Master of Bioethics, Fellowship in Bioethics, and post-doctoral research fellow position. As the first point of contact for these programs, the Coordinator communicates and responds to inquiries about these and other Center for Bioethics programs. As a member of the Center for Bioethics Education Team, the coordinator manages aspects of the Responsible Conduct of Research program for post-doctoral trainees at HMS and participates in planning and execution for various events such as Accepted students' day, Capstone Symposium, Fellowship dinners, reunions, and other events.
In addition to the Typical Core Duties below, other duties may be assigned.
Recruiting and Admissions
Coordinates and has direct responsibility for the Master of Bioethics and Fellowship in Bioethics recruiting and admission processes, serving as primary contact for applicants to ensure that applications are complete, organizes admissions committee meetings, interview scheduling, and follow-up. Prepares reports for committee, takes minutes, prepares and distributes decision letters, maintains statistics.
Updates and manages on-line and in-person information sessions for prospective applicants throughout the year.
Responds to email and phone inquiries, ensuring all messages receive a response and/or are routed appropriately in a timely manner.
Coordinates and organizes administrative aspects of the post-doctoral research fellow search with the Center Director.
Maintains records, including number of applications, diversity statistics, etc.
Manages student and Fellow on-boarding. Confirms transcripts and paperwork are received and processed, coordinates summer connections and orientation with Education Team.
Follows-up on sponsorship opportunities, information tables, and other networking events selected by Center Core Leadership.
Organizes, attends and manages conference tabling/showcase events to meet and connect with prospective MBE students and other Center for Bioethics program participants.
Manages Center for Bioethics display and materials, updating and re-ordering as needed.
Travel to conferences and events to promote the Center's educational programs.
Works with Center for Bioethics education and communications staff in coordinating student and alumni testimonials and marketing to specific audiences.
Works to develop new recruitment and engagement opportunities. Additional Education Team Responsibilities:
As a member of the Education Team, the coordinator manages and assists with educational programs and events. We expect the coordinator to leverage opportunities to build relationships and share information about the Master's and Fellowship programs. This person should be a team player and willing to assist in efforts to support the overall success of education programs at the Center.
Responsible Conduct of Research - Coordinates and has direct responsibility for organizing the Responsible Conduct of Research (RCR) program, working closely with the RCR Director. Serves as principal administrative contact and liaison with program faculty, confirming guest speakers and readings according to schedule – currently 8-9 sessions per year. Updates offerings and attendance in the Harvard Training Portal. Prepares reports.
Event management – Plans, coordinates, and partners with Ed team on assigned MBE and Fellowship events.
May attend HMS Master's Program Manager's meeting to share and develop cross-program opportunities.
Assists at various Center for Bioethics events with an eye toward recruitment and relationship building
Prepares and submits supporting materials for further study, scholarships, and opportunities
Five or more years of related experience. Education beyond high school may count toward experience.
Bachelors preferred. Skills with Word, Excel, and PowerPoint required. Excellent organizational and communication skills. Able to deal with confidential and sensitive information. Ability to work independently, to collaborate with others and to manage concurrent projects and multiple priorities. High degree of flexibility and adaptability. Experience in an academic setting working with trainees or students. Knowledge of and/or experience with bioethics, science or the research environment helpful.
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Internal Number: 53651BR
About Harvard University Medical School
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.