Facilities//Maintenance/Trades, Project/Program Management/Planning, Research Support - Laboratory/Non-Laboratory, Staff/Administrative
1) Administrative Operations (40%)
Develops program requirements, conceptual layouts, and detailed design criteria for laboratory facilities. Develops and maintains space and design/construction standards.
Plans and designs laboratories, vivarium, administrative, and general purpose areas. Independently collects data, analyzes the projects goals and objectives, and organizes to assist other disciplines involved in the design process.
Evaluates specific types of lab equipment, cabinets and casework, and aids the client in selecting casework and equipment for their individual laboratory environments.
Prepares contract documents and specifications for technical projects while insuring compatibility with drawings and technical conditions.
Writes technical specifications in compliance with acceptable standards and existing laws, rules and regulations.
Recommends specifications requirements and content and oversees the production of completed documents and specifications.
Operates and maintains space data by utilizing the Institute Facilities Asset Management Systems (FAMS).
Provides budgetary input to the Sr. Director Facility Services.
2) Construction Project Management (25%)
Coordinates with Facility Services Managers and others as appropriate to develop and design such projects. Coordinates the provision of customer service as needed to occupants of areas under construction during working hours.
Works with department managers, FS Const Services, laboratory clients and others as appropriate to monitor installation of architectural, mechanical, electrical, and plumbing equipment and systems by both outside contractors and Institute personnel to insure compliance with Institute quality standards and proper operation.
3) Space Management (25%)
Provides departmental budgetary input to the Sr. Director. Performs other related duties as assigned by the Sr. Director.
Operates and maintains space data by utilizing the Institute Facilities Asset Management Systems (FAMS). Assigns or classifies space according to pertinent standards and procedures.
Provides information or reports on current room utilization and dimensions.
Maintains information or data on new construction, renovations and various remodeling.
Conducts space feasibility and utilization studies and prepares report on findings. Maintains detailed space utilization data and inventory. • Researches and compiles data for various reports; assists in the preparation of comprehensive, highly technical or complex reports and analyses.
Recommends changes in space assignment and facilities inventory processing to Space Committee.
Assists management in identification of problems, trends or future space needs and makes recommendations. Works closely with others to plan room layout to include furniture, equipment, telecommunications or other pertinent needs.
Coordinates changes in facility environment and support systems; notifies management of trends or problems; tracks and ensures resolution of problems.
4) Other Duties (10%)
Serves as the staff officer to the Capital Planning Committee.
Serves as the senior member of the Facilities Services Staff in the absence of the Sr. Director and Assistant Director and as directed by the Sr. Director.
Serves on special advisory and ad hoc committees and organizations as requested by the administration.
Performs other related duties as assigned.
Minimum 5 years applicable lab planning experience
Experience and/or interest in sustainable design/LEED
Bachelors degree in a Science field, Architecture, or Facilities Planning and Design
SKILLS AND ABILITIES
Knowledgeable of FDA cGMP/cGLP requirements, AAALAC guidelines, NIH guidelines, various lab planning approaches and general equipment types and requirements. Ability to translate client needs into functional technical spaces, and determine space demand and capacity. Ability to read and navigate through construction and related contract documents. Demonstrated project planning skills. Knowledge and understanding of mechanical, electrical, structural, and civil engineering design principles.
Knowledge of federal, state and local codes and ordinances pertinent to facilities planning, design, construction and maintenance or ability to quickly locate pertinent information. Knowledge of engineering records management principles and procedures.
Ability to communicate effectively, both orally and in writing (including electronic written communication) with staff, faculty, researchers, students and administrative management. Ability to make objective administrative decisions based on comparative cost-benefit analyses. Thorough knowledge of English grammar, punctuation, and spelling. Skill in organizing resources and establishing priorities. Strong interpersonal skills.
Ability to foster a cooperative work environment. Experience supervising, training and mentoring staff, including organizing, prioritizing and scheduling work assignments.
Working knowledge of Microsoft Word, Excel, Project and Power Point, Proficient with database usage, preferably File Maker Pro, Familiarity with either Macintosh and PC computers. Proficient in AutoCAD and BIM.
Background in construction and related accounting functions. Knowledge of common administrative office methods, procedures and practices related to customer service and facilities operations.
Ability to operate a motor vehicle and to present a valid California Driver License.
SPECIAL CONDITIONS OF EMPLOYMENT
Able to occasionally work a flexible schedule based on workload and deadlines. Competent in Facility Management.
Is considered an essential employee as defined in the Facilities Business Resumption Policy
Willingness to work in any or all of the following environments: Facilities where animals are housed, Laboratories where research using blood-borne pathogens and/or radioactive bio-hazardous substances are stored.
Willing to sign an employee confidentiality agreement.
Must be willing to maintain First Aide/CPR/AED training/certification.
Successful completion of the Institute’s background check investigation.
A DMV driving record background check may be required. A Class C motor vehicle license and clean driving record will be required in order to drive Institute vehicles.
OCCUPATIONAL HEALTH & SAFETY PROGRAM REQUIREMENTS
As a safeguard for employees and animals, all FS employees may be subject to vaccines/tests/physical exams prior to working with specific animals or animal populations as required by research needs including but not limited to:
TB Testing/Clearance (every six months / twice a year) Measles, Mumps and Rubella (proof of immunization and/or vaccination)
This position will constantly be balancing, hearing, keying, seeing, sitting, talking, walking, analyzing, calculating, communicating, reasoning and working inside.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
Salk scientists are dedicated to innovative biological research. The Salk Institute consistently ranks among the leading research institutions in the world for its faculty's contributions and the impact of their findings. Focused both on discovery and on mentoring future generations of researchers, Salk scientists make groundbreaking contributions to our understanding of cancer, aging, Alzheimer's, diabetes and infectious diseases by studying neuroscience, genetics, cell and plant biology, and related disciplines. "We lead biological research. We prize discovery. Salk is where cures begin."Overlooking the Pacific Ocean in La Jolla, the Salk Institute offers a warm, collegial and collaborative work environment, where employees enjoy a generous benefits program. Social activities on campus encourage interaction as a community.