Research - Laboratory/Non-Laboratory, Staff/Administrative
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The OncoRad Tumor Imaging Metrics Core is a group of dedicated experts, who use image and imaging-based criteria to assess cancer treatment response to guide therapeutic decisions for improved patient outcomes. This position oversees and manages all aspects of the OncoRad Tumor Imaging Metrics Core including, but not limited to: Management of administrative functions including contracts and billing; strategic planning; supervision of staff and oversight of the team; customer service and marketing.
Position Complexities: This position requires a high degree of technological knowledge in image analysis, including intimate knowledge of internal anatomy, understanding of radiological terminology and procedures and technical expertise in imaging assessment criteria. Additionally, the position is predicated upon a deep understanding of research practices, including knowledge of university, state and federal regulations, proficiency in reviewing protocols and collaborating with research staff. This position requires the ability to manage up in providing direction and oversight to the faculty on the team and the ability to supervise staff, overseeing the hiring process, the training process, mentoring and coaching.
Position Dimensions and Impact to the University: This position is integral to the Department of Radiology as it oversees the execution of highly specialized radiological work in collaboration with all members of the Department of Radiology. This position serves as the point of connection between other medical groups within the consortium and the Department of Radiology as this position facilitates collaboration between various groups. This position contributes directly to the research mission of the University of Washington by promoting the research activities within the School of Medicine.
ESSENTIAL DUTIES & RESPONSIBILITIES(Other duties may be assigned to meet business needs.) Research Program Management - 60% The Research Manager position is responsible for an entire program where multiple research projects and programs are conducted. The primary research is the Tumor Imaging Metrics Program which involves criteria-based response assessment for oncologic research studies. The program also includes secondary research which currently consists of two smaller research projects and a larger study for which the program radiologists are the Principal Investigators. The research manager's greatest involvement is overseeing all aspects of the research. In the secondary research projects, the research manager's role is primarily related to supervising/overseeing the work of the team, making sure the tasks fit with the workflow, and also managing the administrative aspects of the projects.
The Research Manager is involved in the planning, administering and oversight of research, financial and operational functions for the program, working closely with the Director. The research manager reviews proposals and protocols to ensure they are feasible scientifically, facilitating involvement of all the stakeholders in order to make sure the protocols/proposals fit within the parameters of the work of the team. Once the protocols are complete and revised, the research manager oversees and completes the administrative set up and implements them into the workflow, managing timelines, training, staffing, budgeting, billing and documentation. The Research Manager interacts with trial staff, investigators, statisticians and finance teams to ensure all pieces are in place before new studies commence.
This position is responsible for directly supervising 2.0 FTE positions. In that capacity, this position screens, interviews and hires staff; trains and cross-trains staff to ensure coverage; mentors, coaches and provides feedback ongoing; meets regularly to provide professional support; handles corrective action; and identifies and facilitates resolution of workplace issues. Additionally, this position works closely with the HR team on all HR related tasks.
In addition to the supervision of staff, this position is also the lead for .75 FTE positions including two staff members (Research Analyst .25 and Fellow .5). In that capacity, this position trains and cross trains additional staff; directs work activities; provides feedback, coaching and mentoring; and facilitates resolution of workplace issues. Additionally, this position also directs the work of the physicians on the team (4 radiologists) as it relates to the tumor imaging metrics case work and protocols and other business. This position plans and facilitates team meetings; provides regular operational direction; authors, revises and maintains documents related to the business, for example Standard Operating Policies and Procedures (SOPP) and makes sure that administrative and business tasks are taken care of.
Customer Service and Marketing (research teams) - 20% This position is the first line customer support for the team and interacts with customers to train, support and correct problems. Formal training is presented twice annually, and ongoing informal training happens as needed. As issues come up for trial staff, they are brought to this position for triage and resolution. This position provides the front facing support to customers and ensures that the relationships with customers are positive. Additionally, this position works with the team's Stakeholder Committee, regularly updating stakeholders about the business and progress and seeking their help on issues when needed. Just like with customers, this position is the front facing interaction with the stakeholders.
Contracts and Billing - 10% This position is responsible for providing monthly billing data for invoicing, including case work, protocol activation, and other charges. To that end, this position conducts regular audits to ensure that billing data is accurate. This position also provides budgeting assistance in concert with the Fiscal Admin Support team. This position is responsible for facilitating the processing of contracts with vendors for the ongoing work of the team.
Image Analysis work - 10% This position is fully trained in the business of the team, tumor imaging metrics and is therefore able to provide support to staff as needed, especially when the team is short staffed and when workload is busier than usual. Duties include specialized knowledge of internal anatomy; knowledge and mastery of imaging assessment criteria; application of imaging criteria to patient cases; provision of response assessment; and transmittal of results to trial staff.
Lead Responsibilities: The Research Manager leads through influence and example, encouraging collaboration and engagement among team members. This position triages daily work, directing tasks to the team member most suited to resolving internal and customer related issues. This position is responsible for the supervision of image analyst staff. Responsibilities include: 1. Screening, interviewing and hiring staff. 2. Training and cross training staff. 3. Mentoring staff on an ongoing basis and coaching/providing corrective action when necessary. 4. Providing staff with real time feedback on performance. 5. Identify and facilitate resolution of work place problems.
REQUIRED EDUCATION/EXPERIENCE/SKILLS: •Bachelor's Degree in Science or related field •Minimum of 4 years of related work experience •Experience in clinical research and knowledge/understanding of internal human anatomy. Prior leadership experience required.
Equivalent education and/or experience may substitute for minimum requirements.
Desired Education/Experience/Skills: •Experience in the field of radiology preferred, prior supervisory experience preferred.
Mission and Values: Mission: To meet the clinical needs of patients and families we serve, to train the practitioners and leaders of tomorrow, and to advance imaging sciences to improve the human condition.
Additional Information: Internal/External Contacts: •UW Customers •Department of Radiology •Faculty, Staff, and Students •SCCA Staff, Faculty and Students •Other related Faculty, Staff, and Students
Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this position, the employee is regularly required to speak or hear. The employee frequently is required to sit; stand; walk; use hands to write, finger, handle or feel; and reach with hands and arms. The employee must occasionally lift and/or carry up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, color vision, depth perception, and the ability to adjust focus.
Work Environment: •Schedule is normally 8a to 5p, M-F, but is not always fixed and workload does vary. The incumbent¹s first responsibility is to complete tasks rather than keep to a fixed schedule. Flexibility in schedule and intensity of work is necessary. •Some travel between sites will be necessary by UW Health Services or other shuttles.
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
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