Reporting to the Residency Program Director and the Director of Human Resources and Academic Affairs, the Residency Program Coordinator manages and coordinates all activities and resources in fulfillment of the bi-campus Emergency Medicine Residency Program.
Program Coordination: Working with faculty director, institutional officials & agency sponsors, manages all aspects of the training program. Provides administrative & logistical support to residency program leadership and chief residents. Creates, reconciles & monitors resident duty hours & work schedules within MedHub; coordinates space for didactics and meetings; arranges & proctors exams; manages semi-annual resident/faculty/program evaluations. Manages coordination of resident electives in and out of the institution in addition to Program Letters of Affiliation for outside rotations. Identifies opportunities to improve efficiencies, develop & implement pragmatic solutions, improves workflow and optimize resources. Compiles & analyzes reports; maintains program manuals/documentation; assists in semi-annual data reporting for Clinical Competency Committee and Program Evaluation Committee. Effectively addresses problems for faculty, staff & residents; appropriately seeks input and support from subject matter experts.
Recruitment & Selection-GME: Administers annual residency recruitment processes. Point of contact for all applicants. Updates, produces & distributes program information; compiles applicant dossiers for faculty evaluators; schedules & manages interview days; coordinates & hosts recruitment receptions, dinners, etc.; develops, updates & manages all relevant online program & application sites including National Residency Matching Program (NMRP), Electronic Residency Application System (ERAS), FREIDA Online program directory, Accreditation Council for Graduate Medical Education (ACGME), American Board of Emergency Medicine (ABEM)
Appointments & Credentialing: Coordinates appointment/reappointment, credentialing & onboarding process for all trainees, observers. Coordinates and prepares orientation training. Resolves open issues. Assists applicants to access & use online credentialing & in-service training systems.
Compliance: Researches, digests & disseminates information regarding regulations & policies of various regulatory bodies including ACGME, ABD, NYPH & CU. Guides faculty, trainees & staff to ensure compliance. Ensures regulatory requirements, documentation and deadlines are met. Effective planning & response to periodic regulatory audits, reviews & RRC/ACGME reaccreditation; remediates deficiencies. Works with NYPH GME office to assure resident compliance with all hospital resident requirements & duty hour submission.
Planning: Confirms guest speakers; assists with travel arrangements and itineraries; processeshonoraria, travel and expense reimbursements. Reserves rooms for classes or and meetings; coordinates room and equipment rentals and set up/clean up; arranges catering, transportation and parking; handles maintenance complaints and issues. Arranges related receptions, lunches and dinner events.
Performs related duties & responsibilities as assigned/requested.
Bachelor's degree or equivalent in education and experience
Three years relevant experience
Working knowledge of Graduate Medical Education, and ACGME
Expert knowledge of Microsoft Office Suite, MEDHUB, ACGME WebADS.
Ability to work under pressure with multiple and competing deadlines required.
Must be highly organized, with excellent communication and follow up skills.
Ability to work as part of a team, with administrative, clinical research, and financial staff.
Knowledge of Federal, State, and University policies and regulations regarding the medical education delivery is preferred.
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
Internal Number: 513546
About Columbia University
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.