Initial Review Date (IRD) UC Santa Cruz staff jobs are posted until filled. Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. NOTE: Materials submitted after the IRD will be forwarded only at the request of the hiring unit. Submit your materials before the IRD to ensure consideration by the hiring unit.
The Initial Review Date (IRD) for this position is: 04-14-2021
Dept Marketing Statement The History of Consciousness Department is home to the reknowned PhD program and an undergraduate minor. The department is comprised of 2.25 faculty and affiliated faculty, approximately 35 graduate students, approximately 18 minors, with an annual budget in excess of $625,000.
Involves managing or performing the administrative services or managing the full general operations of an academic or non-academic organization(s). Administrative services includes activities in finance and human resources and may also include IT, facilities, or student services. General management includes long and short range strategic planning in determining the mission and directing all activities of multi-disciplinary departments through subordinate management staff.
Uses skills as a seasoned and experienced administrative operations professional to manage, plan and administer the operations of a small academic al unit with limited scope. May report to a chair, director, or a higher level administrative operations professional or manager. Perform short- and long-term planning for the organization. May supervise staff or students. Demonstrates good judgment in selecting methods and techniques for obtaining solutions.
Responsible for overseeing the administrative services of a small academic department in the Humanities Division. Coordination and advising of Graduate Program. Reports to the department chair. Administrative services include all or some of the following functions: curriculum and program planning and development; budgetary financial management; faculty recruitment, review and advancement; entertainment planning and payment; student group travel and events. Analyzes and resolbves problems, interprets policy, exercises judgment within defined procedures and policies to determine appropriate action. Supervises Undergraduate Program Coordinator.
Pay, Benefits, & Work Schedule Salary Information: $65,000 - $75,000/Annually. Salary commensurate with skills, qualifications and experience.
Manages, plans, and administers a full range of administrative operations in a small academic department where operations include budgetary funding, faculty, staff and students, and are broad in scope due to focus of operations.
Provides leadership for all business and support functions of the Hisctory of Consciousness Department with full administrative and financial responsibility.
Collaborates with department chair and faculty to develop and implement goals and objectives (short- and long-range) and academic plans.
Researches, interprets, and advises on campus and University policies, Academic Senate regulations, department by-laws, and protocols and procedures (relating to fiscal and budgetary matters, procurement, personnel management, facilities management, environmental health and safety issues, etc.) to inform practices and policies.
Maintains appropriate records and coordinate the implementation and dissemination of decisions and directives. Oversees adherence to appropriate document management and retention practices. Supports department chair and coordinates with division on external reviews.
Coordinates and oversees the dissemination of department information for distribution across mediums, including digital and web-based applications. Communicates the vision and goals of the department both internally and externally. Oversees, develops, and updates all outreach efforts for the department, special events, development campaigns, advising activities, and departmental publicity.
Advises department chair of operational needs and requirements and recommend changes to departmental policies, practices, and protocols when necessary.
Manages departmentally administered space, equipment, and facilities in consultation with department chair. Recommends, prepares justifications, and negotiates with unit members and division as needed. Coordinates move logistics, oversees space access and space security needs for faculty and graduate students.
25% - GRADUATE PROGRAM
In consultation with the graduate program director and department chair, oversees all aspects of the History of Consciousness graduate program, including admissions, student advising, and student funding support.
10% - ACADEMIC HUMAN RESOURCES
Analyzes, interprets, and advises faculty on academic personnel policy and procedures. Manages faculty workload equity, sabbatical accruals, and course release agreements. Oversees academic recruitments and personnel action processing, including requests for visas and permanent resident status for non-citizens. Coordinates and processes the academic appointments in History of Consciousness for graduate students. Ensures departmental compliance with policies and procedures per academic personnel policies and the Academic Student Employee (ASE) labor contract.
10% - BUDGET AND FINANCE
Manages History of Consciousness financial affairs and accounts with delegated authority. Oversees the management of budgets, fiscal closing, purchasing, equipment inventory, accounting records, payroll expenditures, transfers of expenses, and gift funds. Establishes and/or maintains procedures in accordance with divisional, campus, university, state and private funding requirements. Develops budgets and spending plans, analyzing and interpreting financial data to determine current and future budgetary needs, necessary adjustments, and fund controls. Advises department chair on options for long- and short-range contingency planning.
10% - CURRICULUM
Oversees administration of the curriculum, including curriculum planning, administration, and execution; catalog copy and course approvals. Oversees undergraduate student advising and counseling provided by other staff members.
10% - SUPERVISION
Supervises support and professional staff within the scope of main business activities. Coordinates and participates in a variety of human resource activities including employment, training, classification, and ensuring the completion of forms and documents related to HR and Payroll. Responsible for the management of, adherence to, and interpretation of policy, union contracts, and procedures for staff personnel functions for the department. Assure consistency in all personnel actions within the department by establishing and maintaining effective procedures and systems, and by providing advice, and support for unit leadership. Identify and develop effective resolutions to personnel problems.
5% - CAMPUS COORDINATION
Represents the department on business issues to the institution community and serves on committees. Serves as primary liaison to Humanities division, central administration, other campus units, and off-campus organizations. Collaborates with Graduate Division, Humanities, and other campus units (International Student Services, Financial Aid, etc) to provide data and information as requested.
Bachelor's degree in related area and / or equivalent experience / training.
Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills.
Knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines.
Ability to use discretion and maintain confidentiality.
Strong skills in short-term planning, analysis, problem-solving, and customer service.
Thorough knowledge of financial analysis and reporting techniques, and human resources policies and procedures for staff and academic employees.
To ensure review of application materials by the hiring unit, they must be submitted on or before the initial review date (IRD) via the Staff Employment Opportunities web site; https://jobs.ucsc.edu. A computer is available at the UC Santa Cruz Staff Human Resources Office located at Scotts Valley Center. The Scotts Valley Center is located at 100 Enterprise Way, Suite E100, Scotts Valley, CA 95066. To learn more or to request disability accommodations, call 831-459-2009. Hearing impaired are encouraged to use the California Relay Service at 800-735-2922. UC Santa Cruz is an Equal Opportunity Employer.
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.
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