The Office of Professionalism and Civility at the Columbia University Medical Center Vagelos College of Physicians and Surgeons has the overall responsibility to build mechanisms to cultivate institutional ethical and moral responsibility for professionalism and civility; and to develop communication strategy and training programs aimed at creating a working and learning environment free from racial/gender bias in which all members of the Columbia community embrace and welcome diversity, and treat each other with courtesy, civility, respect, fairness, and with an awareness of the potential impact their behavior has on others.
Reporting to the Assistant Vice President of Faculty Affairs, the Administrative Manager will assume the day-to-day management of the Office of Professionalism and Civility Office at the Columbia University Medical Center Vagelos College of Physicians and Surgeons. The incumbent will provide confidential support to the office for the preliminary intake and responses to inquiries by faculty, researchers, student officers and staff.
Under strict confidential protocol, serves as first responder to faculty, researchers, student officers and staff
Provides administrative support to the Assistant Vice President of Faculty Affairs and Assistant Dean
Implements policies and procedures to ensure operational effectiveness
Oversees office calendars and schedules meetings/interviews with faculty, researchers, student officers and staff related to incidents
Responsible for the procurement of goods and services for the office
Assists in the management of the office budget and interfaces with finance Accounts Payable, Purchasing, and the Controller's office
Manages travel and business expense reports
Performs special projects and other duties as assigned
Communicates with all levels of University administrators, faculty, staff, students and external constituents as appropriate and builds productive relationships with key constituents
Liaises with the Office of the General Counsel, Equal Opportunity and Affirmative Action (EOAA), Public Safety, University Ombuds, CUIMC Chief Diversity Officer, CUIMC-Human Resources, NYP-Human Resources and NYP Respect Office, Center for Teaching and Learning on matters that intersect with the office's mission
Responsible for maintaining and updating the office website and other materials to complement training and compliance efforts and to keep the campus community informed of the Office of Professionalism and Civility policies and procedures
Supports the Director of Training and Education at group training session
Bachelor's degree or its equivalent required. Minimum four years of related experience.
Experience in a faculty/researcher/staff facing crisis or advising function strongly preferred.
Must have a strong service-oriented attitude and excellent interpersonal skills. Exceptional organizational and communication skills with the ability to exercise a high degree of tact, diplomacy, discretion and judgment with sensitive and confidential matters. Finance experience is required. Demonstrated success in establishing and managing office operations. Must be a self-starter and resourceful problem-solver, and have the ability to anticipate office needs. Must have the ability to consistently re-prioritize office projects, meetings and fast-changing schedules, while remaining productive and professional. Willingness to work extended schedule as needed and must be comfortable speaking in public. Strong computer skills including Excel, Word, Power Point and Outlook are required.
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
Internal Number: 513489
About Columbia University
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.