1. Supervises the administrative functions of the office with responsibility for the training and development for a minimum of two full time staff members. 2. Ensures communication with various projects and initiatives in a timely and efficient manner. Researches information on a wide variety of topics and events requiring contact with university officials, faculty, etc. Prepares and contributes to the preparation of reports, briefings, presentations and responses on strategic initiatives as appropriate. 3. Analyzes and manages sensitive issues for the office, exhibiting a high degree of discretion and confidentiality. 4. Reads through various contracts/agreements, summarizes key terms, and tracks compliance with those terms. 5. Determines office priorities and secures temporary help as necessary. Designs and implements policies, procedures and systems to enhance office production and efficiency. 6. Oversees the preparation of correspondence, reports, nominations, recommendations, and other materials. 7. Conducts budgetary and cost analyses on office activities. Supervises financial activities and develops systems for tracking expenditures. Reviews and reconciles administrative budget and prepares and monitors financial data. 8. Manages calendars and prioritizes activities. Ensures calendar flexibility. 9. Ensures meeting materials, presentations, speeches, etc. are prepared in advance and that preparations for all future calendar events are on schedule. 10. Oversees the coordination of events and special projects for the office. 11. May perform other duties as assigned.
Preferred Education: Experience in senior level academic administration or comparable executive setting. Bachelor's degree and 3-5 years of experience in progressively responsible management situations of administrative, leadership and/or supervisory capacity or equivalent combination of experience and education. Advanced computer skills including Microsoft Office Suite, Outlook and the internet.
Preferred Education, Experience and Skills: Experience in senior level academic administration or comparable executive setting. Bachelor's degree and 3-5 years of experience in progressively responsible management situations of administrative, leadership and/or supervisory capacity or equivalent combination of experience and education. Advanced computer skills including Microsoft Office Suite, Outlook and the internet.
Required Skill/ability 5: Highly adaptable with demonstrated creativity, innovation, flexibility and willingness to accept challenges. Demonstrates willingness to adapt to change based on specific needs and requirements.
Posting Position Title: Supervisor, Administrative Services
Required Skill/ability 3: Superior interpersonal skills and ability to interact with faculty, staff, students and administrators at all levels with a highly professional demeanor and excellent customer service skills. Ability to deal with complex issues and sensitive situations that require confidentiality and discretion.
Work Week: Standard (M-F equal number of hours per day)
University Job Title: Supervisor, Administrative Services
Required Skill/ability 1: Ability to be a dedicated and self-motivated employee with a positive "can do" attitude that supports the mission of the school. Prior supervisory experience required. Ability to represent the department well in working collegially with peers and colleagues within and outside the university.
Required Skill/ability 4: Highly developed oral and written communication skills necessary to effectively deal with individuals both inside and outside the organization from diverse backgrounds.
Required Skill/ability 2: Demonstrated sound independent judgement, intuition and common sense with excellent attention to detail and ability to prioritize and handle many tasks simultaneously in a complex, fast-paced environment.
Bachelor's Degree in a related field and a minimum of three years of related work experience or an equivalent combination of education and experience.
Internal Number: 64541BR
About Yale University
Yale University is an American private Ivy League research university located in New Haven, Connecticut. Founded in 1701 in the Colony of Connecticut, the university is the third-oldest institution of higher education in the United States.