Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
This position is full-time and works approximately 40 hours per week.
Department Name/Job Location:
This position is in the Department of Neuroscience on the Medical School Campus.
As primary administrative agent of the Department Chair, responsibilities include managing all administrative aspects of a Basic Science Department including, but not limited to, finance, planning, human resources, operations, space/facilities and special projects. The Chair, Professor Linda Richards will bring new initiatives to the Department of Neuroscience as we move into a new era for Neuroscience and into a newly built building to hold the Department of Neuroscience and neuroscientists from across the campus.
PRIMARY DUTIES AND RESPONSIBILITIES:
Leadership and Strategy: Provides strategic advice to the Chair for delivering the operational goals of the Department and the allocation of resources. Leads the administration team of the Department and provides expert oversight of the operations of the Department, together with the Chair. Works with the Chair and Faculty to develop and oversee an operational strategy to deliver the research and teaching missions of the Department. Establishes work flows and systems for efficient management of the Department’s operations. Provides creative solutions and strategies to meet the goals of evolving workplace demands and the Department’s relocation to the new Neuroscience Building in 2023. Anticipates challenges and helps position the Department to meet those challenges within the current research funding environment and as teaching objectives evolve with the implementation of the new medical school curriculum. Leads inter-Departmental interactions of an operational nature, building strong and productive relationships with colleagues in other Departments across the University. Represents the Department at administration and finance meetings within the school of medicine.
Financial/Grants Management: Forecasts Department results and prepares a Departmental plan on annual basis, and for subsequent the four year period. Assists the Chair of the Department with the production of strategic plans every three years and updates these annually. Prepares an annual budget based on Departmental plan. Oversees all funding administration of grants from application to the submission of the financial disclosure statement. Manages all departmental accounts according to various uses, regulation and guidelines, including, but not limited to, general fund allocation, endowments, license/royalty income, gift accounts, alteration/renovation, start up and various PI accounts, recharge facilities, reallocation of overhead, scholarships and contracts. Provides faculty with timely account status information and expense projections. Provides faculty financial profiles for the Chair of the Department. Reviews data provided by Central Administration for accuracy and makes recommendations, i.e., RAM, Faculty Analysis, etc. Interprets such data and, if appropriate, determines how to apply this data to the Department. Oversees approval of expenditures on all accounts.
Personnel Management: Develops an outstanding workplace culture of excellence. Provides a vision for staff allocation to deliver the operational plan of the Department. Ensures an appropriate level of expertise across all areas of administration and operations and assesses needs and responds to these through appropriate management of personnel and resources. Responsible for recruitment, selection, hiring, evaluating, promoting, disciplinary action and termination of all administrative and support staff of the department. Supervises administrative staff and may supervise some/all of the support staff. Provides counsel to supervisors and principal investigators on all matters referenced above. Assists/directs employees on matters of policy, procedure, routine activity, problem solving, benefits, etc.
Operations Management: Oversees all administrative operations of the department: grants, management, payroll, purchasing, administrative support, computer systems and support operations such as stockroom, shop services, glass washing and media preparation services, package and mail delivery and maintenance. Responsible for departmental procedure and policy development together with the Chair. Ensures compliance with School, University, Agency and Federal guidelines. Responds to internal and external audits. Oversees maintenance of asset records.
Space/Facilities Management: Oversees all departmental construction and renovations. Establishes budget, identify funding sources, set up accounts, monitor and approve expenditures, oversee project development and progress. Manages department space. Performs annual space analysis, make recommendations to the Department Chair upon request for potential usage and optimization. Maintains accurate and current floor plans and square footage accounting. Identifies alternate space of spaces for expansion of existing or new activities. Oversees facilities general up-keep and maintenance.
Teaching activities: Oversees department staff responsible for preparation and distribution of class materials to assure quality and timeliness of activities.
Demonstrated leadership experience in a relevant context.
Five to ten years of relevant experience in management.
Qualification or equivalent experience in human resources, preferably at a management level
Familiarity with grants administration, personnel management, and financial management.
Master of Business Administration, Healthcare Administration or related advance degree.
Preferred field of prior management in business, accounting, human resources, scientific operations or related field.
Demonstrated capacity to work effectively with a broad range of faculty, staff, students, medical school administration, vendors, etc.
Demonstrated capacity for developing a positive work place culture.
Base pay commensurate with experience.
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. Current employees applying for a new position within the university may be subject to this requirement. The screenings will include a criminal background check and, as applicable for the position, other background checks, drug screen, employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account. If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor. To attach these documents, go to: My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.