At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.
The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.
We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.
The California Institute for Quantitative Biosciences (QB3) is a cooperative effort between the state of California, private industry, venture capital, and the University of California campuses at Berkeley, San Francisco, and Santa Cruz. In order to stimulate discovery at the intersection of the physical and biological sciences, QB3 promotes multidisciplinary research at world-class facilities, creates innovative educational programs, and fosters industry partnerships. The Institute's more than 180 researchers decipher the complex systems involved in living systems and discover ground-breaking applications for that basic knowledge in the areas of health, energy, and the environment.
Formulate annual operating budgets, proposal budgets, expenditure projections, analysis of financial data, and forecasting.
Prepare long-range projections to include allocations, income and expenditures for operations.
Integrates UCB and LBNL reports to create current and accurate financial data ensuring fiscal integrity.
Utilize reports to anticipate and resolve operational, fiscal, or other discrepancies.
Develop research group fiscal operating policies and procedures. Implements and maintains policy and procedural updates.
Utilize campus and LBNL on-line financial systems for financial reporting.
Reviews and reconciles monthly financial reports for LBNL and outside agencies.
Advise research groups on optimal fund usage as well as on expenditure policy restrictions.
Establish and maintain spreadsheet programs for tracking expenditure transactions.
Facilitate pre-proposal preparation process for numerous sponsors.
Prepare budgets for research proposals and coordinates submission with BRS Business Office.
Interpret and analyze agency proposal format, content, budgetary components j and funding guidelines.
Serve as liaison between Principal Investigator, SPO, and funding managers and agencies.
On behalf of the Pl, coordinate, project and review spending on all accounts.
Use BAIRS to track expenses, including purchases and payroll records
Work with BRS budget administrator on reallocation of funds as necessary.
Keep UCB and LBNL payroll offices informed with regard to research personnel payroll status.
Keep abreast of changes to University policies and procedures and funding agencies procedures and deadlines.
Prepare all necessary forms required to insure all gift checks are credited to the various donor's accounts of the PI.
Coordinate monthly budgetary analysis, expenditure reconciliation, and financial transfers and close-outs of contracts and grants with College Financial Services and LBNL financial officers.
Design and implement reconciliation reports for internal reporting.
Create and maintain a timeline for preparation of interim and final technical reports to funding agencies.
Compile and prepare technical reports, research summaries, annual and final reports for submission to funding agencies to support continued renewal grants.
Coordinate and author non-scientific sections of yearly and final reports of grants and contracts.
Facilitate the group's application and interview process for orienting and hiring of graduate student researchers, postdoctoral scientists and visiting scientists.
Arrange domestic and foreign travel itineraries and process appropriate travel and entertainment claims for Pl, group and visitors in accordance with University policies.
Coordinate visa and work permit applications for foreign researchers, ensure that proper documentation is in process for foreign visitors/researchers on visa matters.
Oversee all administrative activities concerning postdoctoral assistants, research students, visiting professors/scholars and undergraduate researchers.
Coordinate technical and administrative group meetings
Responsible for group compliance with payroll, safety and other administrative policies of the University, LBNL, and grant organizations.
Material and Equipment Management:
Facilitate procurement of highly specialized and fabricated equipment.
Arrange purchases, repair and maintenance of this equipment.
Coordinate with University, College and LBNL equipment managers to conduct the annual equipment inventory for research groups.
Provide internal documentation for removal or addition of equipment.
Place orders for research group and maintain records on all purchases.
Track purchase orders, shop charges and maintenance work on equipment and facilities.
Obtain and renew maintenance contracts on all equipment.
Serve as primary office contact and provide excellent customer service.
Manage the business affairs of the office and develop operational procedures to ensure efficiency in the office and laboratories.
Design and maintain databases, logs and spreadsheets which facilitate efficient retrieval of information.
Responsible for managing space for both the office and the labs.
Under the guidance of the 083 Health and Safety Program staff, establish and maintain a healthy and safe working environment for all work and research related activities.
Publications and Special Projects:
When the Pl serves as chair of a seminar or symposia program, provide direct administrative support. These may include: arranging the logistics for the seminar presentations, contacting faculty members to schedule meeting times with the speaker, etc.
Prepare final version of manuscripts containing complex technical terminology and figures for publication in scientific journals, both print and electronic.
Preparation may include editing, formatting, preparation of photographic material, archiving, and corresponding with editorial staff.
Coordinate with LBNL the preparation of presentations and technical drawings, seminars, examinations and final publications and development and maintenance of the database and storage for figures and other graphics.
Ensure Pl's published work conforms to journal specifications. This includes maintaining files for up-to-date 'Instructions for Authors'.
Working knowledge of or ability to gain knowledge of common campus-specific and other computer application programs.
Solid communication and interpersonal skills to communicate effectively with all levels of staff, both verbally and in writing.
Solid organizational skills and ability to multi-task with demanding time-frames.
Ability to use discretion and maintain all confidentiality.
Ability to use sound judgment in responding to issues and concerns.
Bachelor's degree in related area and/or equivalent experience/training.
Salary & Benefits
This position is a non-exempt, bi-weekly paid position. Hourly pay for this role is commensurate with experience.
For information on the comprehensive benefits package offered by the University visit:
Please submit your cover letter and resume as a single attachment when applying.
This is a one-year, part-time, 10-hours per week, Limited (temporary) appointment.
Equal Employment Opportunity
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.