Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
This position is full-time and works approximately 37.5 hours per week.
Department Name/Job Location:
This position is in the Weston Career Center at the Olin Business School. This position is for the Danforth Campus.
The Events Specialist will ensure high-caliber events for corporate and industry events.
PRIMARY DUTIES AND RESPONSIBILITIES:
On campus recruiting events and job postings
Work with Industry and Corporate Relations Team to set strategic objectives and activities.
Formulate and execute plans and events to achieve those objectives and activities.
Communicate with external corporate guests to determine schedule of availability, arrange travel, create itineraries for day(s) of visit, and arrange networking receptions.
Attend events to provide ongoing logistical support.
Review budget, create reports and process payments and reimbursements.
Update and provide support for job employer postings.
Manage corporate and employer events
Coordinate a variety of events and logistics including, but not limited to, program specific activities including Treks, Mock Interview Days, Platform Clubs, Alumni Networking Events and other student and corporate facing/focused events.
In addition to event logistics, position will be responsible for adding all events to Outlook, ensuring that Event Invites have been sent to all staff, Managing Event Calendar and adding external events to events calendar.
Primary liaison with event speakers and venue contacts for travel and instructional/audio visual needs; reviews presentation/layout of event to ensure adherence with agreement/contract.
Corporate and employer activities
Develop reports on student’s employment outcomes, top employers, and maintain student resume books to be distributed to Olin stakeholders and employers.
Manage student workers
Bachelor’s degree and two years of event or meeting planning experience or experience/education equaling six years of event or meeting planning experience.
Experience working with multiple stakeholders.
Three or more years of event planning and operating experience in meeting planning preferred.
The hiring range for this position is $21.60 - $27.61 per hour.
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. Current employees applying for a new position within the university may be subject to this requirement. The screenings will include a criminal background check and, as applicable for the position, other background checks, drug screen, employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account. If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor. To attach these documents, go to: My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.