Administrative/Support, Other Staff/Administrative, Staff/Administrative
Provide administrative support for the Athletic Director, department staff and coaching staff. Work independently on projects as assigned by the Athletic Director.
Administrative management of the department to include maintaining the department and athletic teams’ budgets; handling all purchasing requisitions, budget transfers, verification reports, work orders, purchase orders; cash transmittals, deposits, and petty cash management; and monitoring athletic scholarship funds.
Responsible for travel arrangements for all Athletics staff and each intercollegiate team. This includes identifying mode of transportation, reserving lodging, submitting participation registrations, and preparing travel request authorizations to include meal allowances, travel expenses, and other potential expenses. Responsible for reconciling all expenses post-travel.
Responsible for preparation and forwarding of all correspondence for Athletics Director and other Athletics staff including preparing annual and equity in athletic reports, general correspondence, and promotional materials.
Responsible for completion of NJCAA eligibility forms and maintaining official team roster. Maintain department and staff memberships in the NJCAA, Region XIX, GSAC, NATYCAA, NACDA, AAA and CPO.
Handles all administrative support responsibilities related to department events, including preparing advertising, printing of brochures, processing of applications, purchasing equipment and materials. (Ex. Hall of Fame, Fundraising and camps).
Calculate and process employee time sheets, prepare payroll/PTAA forms for staff and student aides, and maintain personal leave balances for staff, including vacation time, sick time, personal time, etc.
Serve as one of the college’s Campus Security Authorities, responsible for reporting to Public Safety any activities that may be considered criminal instances.
Other duties as assigned.
Qualifications - Skills: The ideal candidate is comfortable with providing support in a high trafficked office and has proven high quality customer service skills. Experience with Microsoft Office Suite, experience in using databases, and the ability to learn new technology. Must demonstrate great communication skills, pleasant telephone manner, ability to manage multiple tasks simultaneously, and the ability to work independently.
Qualifications - Experience: Minimum of 2-4 years of general office experience
Qualifications - Education: Two-year Associate Degree or progress towards graduation preferred with 2 years of administrative assistant experience. High School graduate with 3-4 years of administrative assistance experience.
Work Hours: Monday through Friday 8:30-4:30.
Internal Number: S068P
About County College of Morris
The County College of Morris is known for its outstanding faculty and staff, the superior quality of its programs and services, and the success of its students. CCM enrolls more than 8,000 students in over 70 degree and certificate programs each year, and boasts one of the highest graduation rates in New Jersey. Our graduates transfer to top colleges and universities in New Jersey and the nation. The County College of Morris is located in Randolph New Jersey in the suburban northwest of the state. Strategically situated just 40 miles west of New York City on the I-80 corridor and 39 miles east of Delaware Water Gap National Recreation Area, this very special location offers easy access to the cultural center of NYC and also to outdoor recreational opportunities. From Morris County New Jersey it is a short drive to Philadelphia and just a few hours to Boston or Washington, D.C. Be prepared to be surprised by historic Morris County New Jersey!