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General purpose: Oversee and coordinate the faculty contract process for all full-time and part-time faculty, including data collection and issuing of contracts. Support Vice President for Academic Affairs (VPAA) & Provost in administering the annual budget process for Academic Affairs and monitor Academic Affairs faculty salary, operating and capital budgets. Provide reports on faculty for institutional research and budget purposes, including projections of faculty workload and salary in accordance with goals and objectives of the College. Oversee and coordinate policy and practice relating to full-time and part-time faculty contracts, travel stipends and the maintenance of faculty personnel records.
Summary of Essential Functions
Forecast and track all academic budgets & faculty personnel records; compensatory and non-compensatory
Advise and coordinate annual budget development process
Oversee contract administration of faculty terms of employment for Faculty Handbook and SEIU Collective Bargaining Agreement
Serve on Academic Affairs and campus-wide workgroups for managing and improving budget and personnel enterprise system (WorkDay).
Essential Duties & Responsibilities:
Monitor and maintain Academic Affairs operating and capital budgets, and work with Provostâs Council and operations staff in Undergraduate, Graduate, and Open Studies to coordinate annual budget process.
Work Provostâs Council and operations staff in Undergraduate, Graduate, and Open Studies and Financial Affairs division in managing and reconciling departmental budgets & finances
Work with enrollment services and academic divisions to coordinate and reconcile faculty teaching assignments and workload
Manage faculty records including contract renewal, retirement and sabbatical eligibility schedules
Manage generation and issuing of undergraduate and graduate faculty contracts and determine travel stipend amounts
Work with Human Resources and Payroll to ensure timely processing of faculty contracts
Work with Financial Affairs, Technology, and Human Resources on the development and management of systems for managing faculty contracts and records
Work with academic divisions to establish placement on the salary scale for all part-time faculty according to their education, work and professional experience
Act as general budget administrator for Academic Affairs division, approving or denying transactions and expenses up to $5K
Develop internal and external benchmark reports to be used for statistical purposes, to develop future operating budgets and to determine future salary projections for faculty
Assist VPAA & Provost with budget analysis to determine operating budget increases and reductions for future fiscal years
Perform other related duties as assigned
Knowledge, Skills, and Abilities: Â
Knowledge of payroll concepts and contract practices
High level of organization and orientation to detail; resourcefulness; effective communication and listening; strong collaboration skills
Data management, application, and business systems skills including WorkDay, MS Excel, MS Word, SQL, strong numeracy and mathematical understanding of budgets and budget strategies
Ability to analyze figures & translate into readable budget information and reports
Ability to gain and maintain the confidence and cooperation of staff, faculty, and administrative colleagues
Experience in higher education or other complex organizational/business environment
Demonstrated capability in budget management, operations, planning or related field
Ability to manage complex projects and processes
Proficiency with spreadsheets, databases, and word processing
Experience with employment contracts and/or faculty relations in a higher education environment
Experience working with enterprise level solutions for Finance and Human Resources operations
Masters degree in related field
Reporting to this position: no direct reports Â
Conditions of Employment:
Conditions: Satisfactory Background Check
Maryland Institute College of Art is committed to its policy of providing equal opportunity regardless of race, color, creed, national origin, religion, gender, sexual orientation, marital status, age, disability, or veteran status (disabled, Vietnam-era, or otherwise). Furthermore, the College does not tolerate any form of sex discrimination, including sexual harassment or sexual violence. This policy applies to all programs, facilities, and activities provided by Maryland Institute College of Art, including but not limited to admission, educational programs, and employment.
Applicants must apply online for each job in which they are interested. You will not be considered for any job for which you have not specifically applied. We do not accept applications via email, U.S. mail, or fax. Successful candidates for any staff or faculty positions will be subject to a pre-employment background check.
MICA provides reasonable accommodations to applicants with disabilities on a case-by-case basis. If you need a reasonable accommodation for any part of the application and hiring process, please contact Human Resources at 410-225-2363.
Internal Number: R1248
About Maryland Institute College of Art
Founded in 1826, MICA is among the top visual arts colleges in the nation. The college enrolls 1,863 undergraduate and 306 graduate students from 48 states and 54 foreign countries, offering programs of study leading to the bachelor of fine arts (B.F.A.), master of arts (M.A.), master of fine arts (M.F.A.) degrees, and master of professional studies degrees (M.P.S), as well as post-baccalaureate certificate programs and a full slate of credit and noncredit courses for adults, college-bound students, and children. MICA is recognized as an important cultural resource for the Baltimore/Washington region, sponsoring many public and community-outreach programs-including more than 100 exhibitions by students, faculty, and nationally and internationally known artists annually-as well as artists' residencies, film series, lectures, readings, and performances.