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The College of Built Environments has an outstanding opportunity for a Grants Manager. The purpose of this position is to manage and administer grants and contracts operations for the College of Built Environments (CBE). Reporting to the Assistant Dean for Planning and Budgeting, the Grants Manager will work closely with a team of faculty and staff to advance CBE research. The College of Built Environments is home to over 100 active researchers, and over 65 Principal Investigators (PIs) across the five departments of Architecture; Construction Management; Landscape Architecture; Real Estate; and Urban Design and Planning. CBE scholars actively engage in developing new knowledge and applied understanding in topics ranging from arts and culture to carbon sequestration to historic preservation to urban modeling, with bold thought leadership on the topics of climate adaptation; equity, inclusion and justice; and health and wellbeing. The CBE research community is supported by over $5.5 million of research funding per year on average, working with federal, state and local agencies; private firms and foundations; and nonprofits and community organizations.
Grant and Contract Pre-Award Management
The Grants Manager serves as the manager and expert on grants and contracts administration processes for the College of Built Environments. In the pre-award cycle, the Grants Manager will facilitate the submission of grant and contract proposals by preparing budgets, compiling proposal documents, and providing consultation with PIs about proposal requirements. This requires a high level of understanding of UW GIM’s with regard to research administration. Typical duties include:
•Manage the proposal process and ensure successful proposal submission in compliance with UW, federal, and state policies, rules, and regulations
•Consult with faculty PIs and staff on sponsor and University requirements for grants including compliance, proposal specifications, and budgetary policies.
•Meet with faculty and research staff to plan and discuss grant proposals.
•Prepare complex budgets, including potential personnel, sub-awards, and cost share, and other administrative sections of proposals for grants and contracts.
•Liaise with the University Office of Sponsored Programs (OSP), Grants and Contracts Accounting (GCA), and funding agencies (typically NSF, foundations, and governmental agencies) and escalate issues as needed.
•Coordinate with subrecipients/subcontracts to ensure that proposal requirements and timelines are met.
Grant Post Award and Fiscal Management
The Grants Manager will use their expertise and management skills to oversee and manage technical, legal, financial, and administrative components of grants and contracts management for the PI or research group, working directly with the departments, sponsors, and the dean’s office (i.e. Offices of Planning and Budgeting and Research). This requires a comprehensive understanding of UW GIMs and financial policies with regard to research financing. Typical duties include:
•Ensure post-award fiscal compliance with sponsor, federal, state, and university laws and regulations.
•Manage the contract amendment process and coordinate the setup and approval processes of BPOs.
•Ensure grant and contract operational and deliverable requirements are met, including the submission of progress reports.
•Serve as liaison for the PI with sponsors and university departments.
•Analyze funding to ensure faculty and staff will be adequately funded. Meet with PI and program managers to discuss areas of concern.
•Collaborate with the fiscal team to determine, submit and reconcile faculty and staff distributions, determine allowable payments, and draft End of Year Budget Closeout.
The Grants Manager will provide critical administrative support to ensure successful operations within the Office of Planning and Budgeting and the Office of Research, and will focus on continual improvement efforts. Typical duties include:
•Monitor new laws and directives and develop compliance policy or procedures. Keep PIs, staff and senior management informed.
•Develop policies and procedures to manage issues and implement as appropriate.
•Provide on-going training and written materials to PIs, administrative and research staff concerning policies, procedures, regulations and identified problem areas.
•Train pre-award and post- award processes for CBE researchers and staff, in collaboration with the Associate and Assistant Deans for Research.
•Assist the Assistant Dean for Research to maintain a high level of service to our departments and compliance with department, university, and sponsor guidelines.
•Support the Assistant Dean for Research and Assistant Dean for Planning and Budgeting in reporting and analytics
•Back up work of other research staff members, lead or contribute to special projects, and perform related duties as required.
•Bachelor’s degree in Business, Program Management or related field and four years of relevant experience, or an equivalent combination of education and experience.
•Demonstrated grant management experience.
•Demonstrated ability to work independently and collaboratively, problem solve, be proactive, and prioritize multiple projects.
•Proven experience meeting deadlines.
•Excellent interpersonal, written, and oral communication skills for effective interactions with diverse groups in a team environment
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
•Familiarity with University of Washington policies and procedures, particularly grants and contracts.
•Familiarity in a research, technical and/or grant funded environment.
•Experience with UW systems: SAGE, MyFD, and GrantTracker
•Experience managing grants from federal agencies
This is a full-time position that generally requires working hours Monday through Friday, 8am-5pm, with some flexibility allowing work to be completed.
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.