Initial Review Date (IRD) UC Santa Cruz staff jobs are posted until filled. Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. NOTE: Materials submitted after the IRD will be forwarded only at the request of the hiring unit. Submit your materials before the IRD to ensure consideration by the hiring unit.
Initial Review Date (IRD): 04-06-2021
Dept Marketing Statement Under the direction of the Associate Vice Chancellor of Risk & Safety Services, the Business Manager holds Primary responsibility to facilitate and monitor budgeting, financial reporting, performance management, personnel actions, and administrative support to Risk & Safety Services.
Incumbent will be critical to achieving unit objectives, managing and prioritizing resources, establishing business controls, formulating internal policies and procedures, establishing performance metrics, developing consistent unit reporting, supporting departmental improvement initiatives, and measuring operational effectiveness in our results oriented and data driven organization.
Risk and Safety Services (RSS) serves the campus by leading and coordinating multidisciplinary services to sustain a safe and healthy campus through managing risk, preventing injury and loss, and coordinating access, emergency response, and recovery. Performing these critical functions requires a broad spectrum of business and financial support to all RSS units that successfully manage a combined budget of over $28 million with over 250 employees.
Risk and Safety Services units include the following operations:
AVC Risk & Safety Services Administrative Office
Environmental Health and Safety
Transportation and Parking Services
University Police and Public Safety
Office of Emergency Services (OES)
Pay, Benefits, & Work Schedule Salary Range Information: $100,000 - $118,000/Annually No. of Positions: 1 Benefits Level Eligibility: This position is eligible for full benefits. Schedule Information: Full-time, Fixed Percentage of Time: 100% Average Hours Per Week: 40 Days of the Week: Mon-Fri Shift Includes: Days Employee Classification: This is a Career Appointment Job End Date: None Work Location: UC Santa Cruz Main Campus, Kerr Hall Union Representation: Non-represented
Job Duties 60%: Financial and Budget Management
Coordinate annual budget development process. Provide support to RSS Directors and Associate Vice Chancellor in the budget process.
Oversee financial management of assigned units, including development and control of the budget.
Analyze long-range budgetary patterns and prepare expense-forecasting reports.
Monitor and analyze all operational accounts and prepare periodic financial reports. Identify key performance indicators and implement methodologies for data collection, reporting, and incorporation of metrics into short and long term planning.
Assist RSS managers in managing and prioritizing unit resources, including financial and staffing.
Provide analysis and evaluation of potential new RSS services - including financial business plans, staffing and operations.
Develop annual recharge rate proposals and miscellaneous fee proposals in conformance with University and Federal guidelines.
Prepare budgetary and staffing transactions for all units, through implied approvals within the Financial Manager's Workbench (FMW).
Ensure consistency in reporting across RSS including the development of common unit dashboards, reports, and metrics.
Monitor changes in University and campus policies and procedures, evaluating their impact on RSS operations and budgets.
20%: Human Resources
Coordinate, manage and prepare all documents for open and limited recruitments, reclassifications, stipends and equity actions.
Act as TAM approver for open recruitment and limited appointments.
Act as liaison with Employee and Labor Relations Analysts, Labor Relations, Compensation and Employment, communicating with key partners to provide RSS managers with timely information and support regarding personnel actions.
Work with RSS Directors and Associate Vice Chancellor to develop strategies for staff achievement, award programs and performance measurement.
10%: Compliance and Controls:
Develop and implement policies, procedures, and processes that include appropriate controls and comply with federal, state, and University regulations and policies.
Identify procedures for business controls, measure effectiveness and take appropriate action.
Identify, plan and implement initiatives and technology to streamline administrative processes, apply best practices, leverage RSS department synergies, and reduce costs.
Serve as primary liaison with campus Procurement, Financial Enterprise Systems, Accounting Services, Staff Human Resources and Planning and Budget.
Ensure that effective internal controls are in place to foster compliance and ethical behaviors for departmental related activities.
Manage department staff in achieving targeted goals and objectives.
Develop strategies for staff achievement; evaluate staff annual performance, ensure job descriptions are current, provide staff with clear objectives, recommend staff salary levels/compensation, promotions, and reclassifications as appropriate.
Provide a work environment and training that enable staff to pursue worthwhile opportunities to optimize their performance and provide higher quality services consistent with unit and campus objectives.
Provide a safe and healthy workplace, eliminate conditions and practices that could result in workplace injury or illness, and effectively respond to and manage injuries as they occur.
5%: Perform Special Projects and Miscellaneous Duties
Complete other duties and requests as required.
As assigned by the Associate Vice Chancellor, act as point of contact for budget and expense tracking/reporting during campus emergencies, i.e. COVID 19 and lightning fire claims.
Education: Advanced degree in related area and / or equivalent experience / training.
Demonstrated advanced skill in quantitative financial analysis and budgetary control with ability to conduct complex financial and budgetary analyses.
Advanced knowledge of general accounting principles and practices with an emphasis on fund accounting and zero based budgeting.
Demonstrated experience in establishing key performance indicators, developing performance metrics and data collection methods, and measuring performance to enhance productivity and service levels.
Advanced skills in financial, analytical, total cost, and cost/benefit analysis techniques.
Advanced ability to independently understand, analyze and interpret complex financial data, written material and computer generated information, and effectively communicate results to personnel at various levels of training and comprehension.
Demonstrated experience in successfully implementing and managing improvement initiatives.
Strong verbal and written communication skills.
Ability to make incisive, coherent presentations, and respond to rapid questioning on difficult issues.
Ability to write effective, clear, concise memos, correspondence, policies and procedures.
Ability to maintain cooperative working relationships with all levels within the University.
Advanced technical skills in the use of financial software to develop and maintain financial models and automated financial reports.
Ability to summarize and present complex information to others effectively.
Highly productive, results-oriented, extremely detail-oriented, strong organizational skills and exemplary problem-solving and logic skills.
Ability to effectively perform multiple tasks simultaneously in a timely, courteous and professional manner.
Strong coaching and interpersonal skills.
Experience in developing and managing budgets In a University or public environment.
Experience with analysis associated with self-supporting units within a University or public environment.
Advanced skills in the use of business applications including Business Objects, Info View, FIS Banner, Microsoft Word, Excel (including graphing), PowerPoint, and relational databases.
7-10 years experience in financial management and analysis.
Selected candidate will be required to pass a pre-employment criminal history background check.
Safety Statement All UCSC employees must know and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.
EEO/AA The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.
To ensure review of application materials by the hiring unit, they must be submitted on or before the initial review date (IRD) via the Staff Employment Opportunities web site; https://jobs.ucsc.edu. A computer is available at the UC Santa Cruz Staff Human Resources Office located at Scotts Valley Center. The Scotts Valley Center is located at 100 Enterprise Way, Suite E100, Scotts Valley, CA 95066. To learn more or to request disability accommodations, call 831-459-2009. Hearing impaired are encouraged to use the California Relay Service at 800-735-2922. UC Santa Cruz is an Equal Opportunity Employer.
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.
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