Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
This position is full-time and works approximately 40 hours per week. Postion hours are generally Monday through Friday from 8:00 am to 5:00 pm.
Department Name/Job Location:
This position is for the WU - Metabolism Diabetes Center. The position is located at the Center for Advanced Medicine. This position is on the Medical School Campus.
Serves as a liaison between consumers and WUSM; assists consumers in a timely, efficient and courteous manner regarding appointment information, systems, procedures, and resources.
PRIMARY DUTIES AND RESPONSIBILITIES:
Check in patient; verify no changes or correct the changes or missing information related to patient demographics, PCP, referring physician or health insurance.
Check POS Hold Bills, review notes B and C, respond to hold bill directions, scan insurance cards on all patients.
Print and prepare fee tickets.� Review each ticket for insurance information, referral/pre-certification, copay amount, referring physician name.� Print registration sheets and highlight blank fields.
Obtain completed patient history questionnaire(s) for the IOV, DNW, and PNW visit types.
Collect insurance co-payments and payments on existing accounts, generate and give a receipt to the patient using electronic POS receipts.� Settle credit card machine at the end of the day.
Schedule follow up appointments in the GE/IDX system per scheduling protocol.� Include referral or authorization numbers in appropriate fields, watch for potential expiration date of applicable referrals.� Look ahead for existing appointments in order to prevent scheduling duplicates.
Track return of fee tickets as patients are seen.� As much as possible, determine if a ticket is missing, reprint it and give to physician again before end of day.
Scrub, hash and batch fee tickets per protocols.
Greet, assist and direct visitors in the department.
Acts as back-up scheduler / taking incoming calls from main line for Diabetes Center.
Follows Diabetes Center scheduling protocols.
Maintains required skills/competencies and participates in inservices, staff programs, continuing education and cross training programs according to established standards.
Participates in cross training programs according to established standards.
Complies with OSHA, State and Federal regulatory sources/standards.
Participates in quality improvement activities, to ensure appropriate clinical outcomes.
Assists with training of co-workers.
Performs other duties as assigned.
High school diploma or equivalent high school certification with three years of experience in billing systems and third-party claims and/or experience in a medical office setting or related customer service/office experience.
REQUIRED LICENSURE/CERTIFICATION/REGISTRATION: Basic Life Support certification (Online BLS certifications, those without a skills assessment component, are not sufficient to meet the BLS requirements).
If order entry in the electronic medical record is part of the job’s function/responsibilities, Registered/Certified Medical Assistant or successfully achieve Medical Assistant registration/certification or pass assessment-based recognition (ABR) exam within 6 months of hire date or within a shorter time frame if noted by hiring manager.
Six to twelve months of data entry/computer experience with an automated scheduling system.
Typing speed of 25-30 words per minute and familiarity with a keyboard.
Two years of experience in a medical office environment, or related field.
Knowledge of medical terminology.
Telephone experience with demonstrated exceptional phone etiquette.
Experienced in a managed care setting; has completed appointment manager/scheduler training including P/FSC for the GE/IDX System.
Familiar with WUSM services and programs.
The hiring range for this position is $15.85 - $19.43 per hour.
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. Current employees applying for a new position within the university may be subject to this requirement. The screenings will include a criminal background check and, as applicable for the position, other background checks, drug screen, employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Applicant Special Instructions:
Fast paced medical office work environment with flexible work schedule, varied levels of work assignment and clerical office duties.
High stress caused by work deadlines, periodic crisis management and patient/family interaction.
Internal Applicant Instruction:
This position is grade C06.
Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account. If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor. To attach these documents, go to: My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.