Initial Review Date (IRD) UC Santa Cruz staff jobs are posted until filled. Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. NOTE: Materials submitted after the IRD will be forwarded only at the request of the hiring unit. Submit your materials before the IRD to ensure consideration by the hiring unit.
The Initial Review Date (IRD) for this job is: 04-06-2021
Dept Marketing Statement Originally founded in 1997, the Baskin School of Engineering is the first professional school at UC Santa Cruz. Over the past 20 years, Baskin Engineering has become a unique 21st century school of engineering and technology, characterized by evolutionary growth fueled by on-going research opportunities that open new areas of intellectual inquiry. Baskin Engineering has grown to include six academic departments, a variety of research centers and institutes, and has ambitious plans for further programmatic growth. The focus of Baskin Engineering educational programming is to instill strong basic knowledge for sound practice in science and ethical engineering for the well-being of society, and its diverse curricula facilitate creative thinking and prepare students for productive and rewarding careers. Baskin Engineering is focused on building collaborative connections and expanding instruction and research activities for faculty and students at UC Santa Cruz, both at its Santa Cruz campus and at its campus in Silicon Valley, the international center of technological innovation.
Under the general direction of the Assistant Dean, the incumbent will oversee the administrative operations for six academic departments: Applied Math, Biomolecular Engineering, Computational Media, Computer Science and Engineering, Electrical and Computer Engineering, and Statistics. The Director will also oversee divisional and professional degree programs as well as the Instructional Support Services Unit. The Director will directly manage a team of five department managers, one assistant department manager, and the Instructional Support Services Supervisor. The Director will provide leadership, essential support and back up to the department managers, and be a primary point of contact for faculty and chairs as well as the Dean's Office. Participate in long/short term curriculum planning; budget planning and implementation; financial oversight and reporting; procurement services; academic recruitment and personnel actions; staff recruitment and training; and other general support. Provide administrative analysis on matters having operational and financial impact on the departments, using knowledge of university administrative organization, policies, procedures, and practices. Advise, orient, and train new academic hires on university administrative organization and policies.
Pay, Benefits, & Work Schedule Salary Information: Starting Salary Range: $100,000 - $120,000/annually. Salary commensurate with qualifications and experience.
No. of Positions: 1
Benefits Level Eligibility: This position is eligible for Full benefits
Schedule Information: Full-time, Fixed Percentage of Time: 100% Average Hours Per Week: 40 Days of the Week: Mon-Fri Shift Includes: Day
Employee Classification: This is a Career appointment
Job End Date: None
Work Location: UC Santa Cruz main campus
Union Representation: None
Job Duties 80% - Oversee Department Operations
Reporting to the Assistant Dean, the incumbent serves as a senior member of the Dean's Office and ensures that department operations are well coordinated with the Dean's Office goals. Participates in senior management team meetings and coordinates and collaborates with other Dean's Office senior staff including the Director of Academic Planning and Programs, Director of Academic Personnel and Payroll, Director of Finance, Director of Undergraduate Advising, and Director of Graduate Student Affairs. Supervises five subordinate department managers, one assistant department manager, and the Instructional Support Services Supervisor.
Provides direct supervision, training, mentorship, and professional development opportunities for other department managers, and indirect supervision to those staff reporting to a department manager. Supervisory duties include recruitment, retention, performance, evaluation, development, and corrective action. Works closely with the Assistant Dean other senior members of the BSOE Dean's Office and Staff Human Resources to facilitate any staff personnel actions, and serves as a resources contact/liaison for faculty and other academic scholars who hire staff and non-academic student employees.
Specifically, the Director will work with the Dean's Office, and faculty to define and implement short and long-range goals and objectives in accordance with the departments' academic plans. Develop and implement long and short-range initiatives and programs to meet overall goals and objectives with regard to teaching, research, and public service. Provide coordination and evaluation of department programs, and implement modifications as required. Obtain, collect, analyze, process, organize and convey information or data including writing reports and maintaining records.
Analyze budgetary issues, develop and propose methods and procedures to meet department goals. Investigate opportunities to develop innovative administrative systems and approaches for the business and academic functions of the departments. Provide analysis and recommendations on curricular, fiscal, personnel and space issues. Participate in external review cycles, planning new programs, and shepherding them through the approval processes.
Incumbent has signature authority, Cruz Buy approval, Pro-card purchases approval, and Tier 2 budget authority on all accounts in BSOE departments and the joint budget account. Working closely with the Director of Finance, the incumbent is responsible for projecting the departmental annual operating budgets (including temporary faculty salaries, operating funds, instructional funds, supplies). The incumbent is the financial approver for all departmental expenditures and reimbursements, with limited approvals for faculty recruitment and other related entertainment expenses.
Coordinate faculty personnel cases, ensuring adherence to university policies and procedures. Serve as a resource, trainer, and mentor to the other BSOE department managers in the preparation of personnel cases they directly manage, or for cases delegated to them. Prepare, assemble, and submit for approval, all permanent academic appointment dossiers for approved new faculty hires. Facilitate departmental votes on permanent academic appointment files.
Initiate and facilitate the process for visa applications (J-1, H-1B, B1, TN and O-1 visas), labor certification, and permanent residency applications, for temporary and permanent appointments of foreign scholars; advise of correct procedures and appropriate visa for entry into the U.S.; assist in resolving problematic visa and immigration issues.
20% - Curriculum Planning and Instructional Support
Work with the Instructional, Support Services Supervisor and their staff to initiate, analyze, and draft, the annual curriculum and temporary academic staffing plans. Solicit and summarize faculty teaching and leave requests annually. Prepare and plan for the coming academic year based on curricular needs, programmatic consistency, past history, current trends, enrollment figures, major requirements, faculty needs, and temporary academic staffing funds.
Maintain accurate curriculum planning spreadsheet and manage temporary academic staffing budgets. Review and mentor subordinate managers on matters related to CLP and TAS.
Assist the curriculum and instructional support staff in overseeing the annual revision and submission of catalog copy for the department, including departmental program statements, course descriptions, and faculty listings, with adherence to appropriate campus deadlines.
Bachelor's degree in related area and / or equivalent experience / training.
Demonstrated knowledge and substantial related administrative experience working with faculty in a university setting, including familiarity with academic departmental administration and academic support services.
Demonstrated leadership experience including conflict resolution skills.
Demonstrated problem solving skills.
Demonstrated decision making skills.
Demonstrated excellent interpersonal and communication skills and a record of effective interactions with a diverse community, including faculty, researchers, lecturers, administrative support personnel, undergraduate and/or graduate students.
Demonstrated knowledge of designing organizational structures.
Demonstrated planning and analytical skills.
Demonstrated experience in a computerized office environment, using tools such as word processing, website maintenance, spreadsheets, and databases.
Demonstrated budget and financial knowledge, including experience with purchasing and budget tracking, as well as interpreting accounting principles and practices.
Math skills sufficient to calculate compensation payments.
Demonstrated quantitative skills to prepare statistical reports, budgets and projections.
Demonstrated organizational skills and the ability to effectively prioritize a heavy volume of workload with pressure of deadlines and frequent interruptions, including ability to discern priorities and delegate appropriately.
Demonstrated ability to work with highly confidential and sensitive materials using discretion and good judgment.
Demonstrated supervisory skills and the ability to hire, train, and evaluate staff, including experience with oversight and monitoring of workload.
To ensure review of application materials by the hiring unit, they must be submitted on or before the initial review date (IRD) via the Staff Employment Opportunities web site; https://jobs.ucsc.edu. A computer is available at the UC Santa Cruz Staff Human Resources Office located at Scotts Valley Center. The Scotts Valley Center is located at 100 Enterprise Way, Suite E100, Scotts Valley, CA 95066. To learn more or to request disability accommodations, call 831-459-2009. Hearing impaired are encouraged to use the California Relay Service at 800-735-2922. UC Santa Cruz is an Equal Opportunity Employer.
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.
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