Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
The Program Assistant to the WUSTL ENDURE Program provides administrative and logistical support to the Program Directors. The WUSTL ENDURE program aims to prepare undergraduates from underrepresented groups for neuroscience graduate study through mentored research and academic/professional activities. For more information: http://endure.wustl.edu/.
PRIMARY DUTIES & RESPONSIBILITIES:
Work with departments to onboard ENDURE students at the University, including entering students into HR system, setting up payroll, arranging travel and housing, etc.
Collect and organize student information and files (e.g. forms, abstracts, posters, etc.) on shared program folder. Contact students when documents are missing.
Maintain and update program calendars and contact lists. Communicate significant changes to necessary parties and remind students and other ENDURE contributors about impending deadlines and events.
Perform clerical tasks assigned by the Directors as necessary, including preparing program documents (transcribing, editing, printing, and distribution), electronic communications and scheduling meetings.
Provide logistical support for meetings and special events (conferences, social events, steering and executive advisory committee meetings, etc.). Duties include securing meeting space, ordering and setting up refreshments, travel arrangements and transportation, accommodations, reimbursements, etc. as appropriate.
Secure payments for evaluators, consultants, instructors and other relevant parties in conjunction with accounting personnel.
Complete and submit financial forms to ensure timely payment/reimbursement for program expenses. This includes coordinating payments across departments when required.
Remain cognizant of the budget and maintain a record of expenditures.
Assist in preparation of annual reports, including compiling and organizing student outcome data.
Support ENDURE recruitment and admissions, including maintaining recruitment lists, generating printed materials and correspondence, updating program website and organizing application materials.
Perform other duties as required.
This position is full-time and works approximately 37.5 hours per week.
High school diploma or equivalent high school certification.
One year of administrative experience.
Department Name/Job Location:
This position is in the Department of Biology in the School of Arts & Sciences. This position is for the Danforth Campus.
The hiring range for this position is $16.31 - $20.39 per hour.
Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account. If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor. To attach these documents, go to: My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation.
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. Current employees applying for a new position within the university may be subject to this requirement. The screenings will include a criminal background check and, as applicable for the position, other background checks, drug screen, employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
High school degree, with one year administrative experience
Excellent oral and written communication skills.
Attention to detail and accuracy in work.
Self-motivated and can manage multiple projects with minimal supervision.
Highly organized with ability to effectively manage and prioritize time.
Proficiency with Microsoft Excel, Word, Adobe and PowerPoint.
Ability to handle sensitive and confidential information.
High level of professionalism and patience in dealing with diverse groups (faculty, students and staff).
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.