This position is responsible for processing and auditing employee bi-weekly payroll specifically and serve as a team player for the overall payroll of over 5,000 employees. Responsibilities include all pre-processing tasks including setting up direct deposit and creating batched pay data, uploading automated time and attendance data and AP information and other pay-related documents. Tasks also include all post-production steps including auditing and downloading reports. Specialist will provide excellent customer service to all individuals with whom contact is made and participate in team tasks with the goal of transmitting an error-free payroll to an outside vendor for processing.
High School Graduate, additional education in business or accounting desirable.
Minimum of two years of accounting, and/or payroll experience in a high-volume company, preferably higher education.
Proven basic to moderate understanding of core payroll fundamentals, including paycheck calculation, wage and hour laws and payroll taxes.
Understand and able to communicate complex payroll taxation and deduction impact to employees.
Ability to comprehend the data in available resources and reports to (1) communicate effectively with employees and the HR Department in explaining pay statement related inquiries, (2) organize data for internal and external agency audits and (3) assist with quarterly and year end reconciliation.
Ability to multi-task while maintaining attention to detail in a high-volume, busy environment.
Working knowledge and basic understanding of MS Word and Excel, general ledger accounts, reporting regulations and general reporting in accordance with GAAP.
Strong oral and written communication skills.
Primary Duties/Essential Functions
Strong comprehension of current payroll software to understand how the data is maintained for purposes of auditing payroll transactions during the transmittal phase with strict adherence to payroll deadlines.
Generate, calculate, and produce file including hours for payment via Kronos timekeeping system.
Process timekeeping hours change request forms for payment to employees.
Monitor time entry and notify supervisors of missing hours during the pay period to assist in full payment to each employee.
Process deductions for liens and garnishments for all pay groups in coordination with third-party provider. Follow proper procedure and policy for communication to Office of General Counsel and the employee. Provide guidance to other payroll specialists as needed for their information in processing their pay groups.
Monitor banking transactions with third-party payroll provide to respond to ACH rejections and make corrections.
Provide customer service for pay card and online pay statement enrollments to employees.
Work closely with Human Resources, Kronos team and current third-party payroll provider to resolve all payroll, tax, benefit, garnishment issues prior to submitting payroll for final processing.
Maintain a high level of confidentiality with all written and verbal communications.
Serves as a help desk for employee inquiries on payments, taxes, benefits, or other. Provides assistance with iPay and Aline card enrollments as necessary.
Provide assistance to the Payroll Supervisor with special projects or performance of other duties, as needed.
Regular, punctual attendance as required by the supervisor based on department needs.
Maintain accurate payroll records in accordance with Federal and State agencies, University policies and procedures and GAAP.
Respond to various subpoenas for records as requested by the Office of the General Counsel.
Work collaboratively and cooperatively with Payroll co-workers in a busy, close environment focused on the goal for the team success.
Excellent organizational skills, ability to multi-task and willingness to learn new skills.
Strong oral and written communication skills.
Ability to focus on details while adapting to workflow changes that occur throughout the day.
Proficient with MS Word, Excel and ADP Reporting.
Accurate data entry and 10 key by touch.
interact effectively with vendors, faculty, staff, students, and the general public.
Exercise independent judgment and discretion with minimal supervision.
Work under minimal supervision, take initiative, and possess logical problem solving.
Identify internal control weaknesses and effectively communicate operational and functional improvements to supervisor.
Integrate Christian values in all aspects of the position.
Attention to detail, accuracy, and deadlines.
Requires continuous periods of sitting, 5-6 hours a day.
Extensive computer keyboard work, including repetitive wrist and finger motions.
Effectively listen and communicate.
Lift, pull, grasp, bend to lower file drawers and reach to top of a five drawer file cabinet.
Lift up to 20lbs.
Conduct business at other offices on campus.
Reading, writing notes, and computer monitor.
Pleasant office with some noise and many people; comfortable temperature.
Azusa Pacific University is acting as an Employment Agency in relation to this vacancy.
Azusa Pacific University is a comprehensive, evangelical, Christian university located 26 miles northeast of Los Angeles, California. A leader in the Council of Christian Colleges and Universities, APU is committed to excellence in higher education. Offering more than 100 bachelor's, master's, and doctoral programs on campus, online, and at seven regional centers across Southern California, APU continues to be recognized annually as one of America's Best Colleges by U.S. News & World Report.