Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
The primary function of this position is to provide administrative support to the Stewardship department. This position is responsible for managing calendars, scheduling meetings, printing reporting materials, preparing donor tributes, preparing personalized mailings and formatting written correspondence, backup support for gift acknowledgements, and other various tasks as the need arises. The secondary function of this position is to help the Office of Major Gifts & Capital Projects run smoothly by attending to different tasks as assigned.
PRIMARY DUTIES AND RESPONSIBILITIES:
Provide executive support to the Senior Director of Stewardship.
Prepare tributes and provide backup support for gift acknowledgements during peak seasons.
Make copies, scan documents, handle phone calls, manage calendars, and schedule meetings for the Stewardship office.
Support the ongoing stewardship reporting efforts by producing and printing materials (such as financials and glossaries), and creating and updating various tracking lists.
Perform other duties as assigned.
High school diploma or equivalent high school certification plus three years of work experience, or an equivalent combination of education and experience.
Understanding of institutional development, donor relations, and stewardship.
Experience creating and managing databases.
Strong knowledge and skill with a variety of software programs (including Adobe InDesign, Adobe Acrobat, Microsoft Word, Excel, Outlook, PowerPoint, and Publisher).
Highly motivated individual with intellectual curiosity.
Quick-learner with a "can do" customer-service attitude.
Adaptable team player.
Excellent writing and proofreading skills with precise attention to detail.
Exceptional organizational skills.
Ability to multi-task effectively and prioritize tasks.
Strong technical skills.
Willingness to take initiative with projects.
The hiring range for this position is $17.48 - $18.46 per hour.
This position is full-time and works approximately 37.5 hours per week.
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. Current employees applying for a new position within the university may be subject to this requirement. The screenings will include a criminal background check and, as applicable for the position, other background checks, drug screen, employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account. If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor. To attach these documents, go to: My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation.
Department Name/Job Location:
This position is in the Department of University Advancement. This position is for the Danforth Campus.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.