All across UW Medicine, our employees collaborate to perform the highest quality work with integrity and compassion and to create a respectful, welcoming environment where every patient, family, student and colleague is valued and honored.
UW Medicine’s mission is to improve the health of the public by advancing medical knowledge, providing outstanding primary and specialty care to the people of the region, and preparing tomorrow’s physicians, scientists and other health professionals.
The UWM BOND AND PROJECT ACCOUNTING ANALYST is accountable for all accounting, tracking, analysis and reporting associated with certain significant UWM projects, including but not limited, to the $1.8B voter-funded Harborview Bond Project as well as COVID 19-related costs, activities and reimbursement.
Under the direction of the UWM ASSISTANT CONTROLLER, this individual will perform all necessary accounting and policy research and other activities necessary to ensure project records are established and maintained, in order to appropriately support GAAP accounting, cost / reimbursement tracking and reporting to UWM Finance, Medical Center and governing bodies, related to certain significant projects within UWM.
The UWM BOND AND PROJECT ACCOUNTING ANALYST will work very closely with the UWM, Harborview and King County Accounting, Finance and Facilities groups on all aspects of the Harborview Bond project accounting and reporting needs, ensuring compliance with all applicable UWM, Harborview, County, State, GAAP and Audit requirements. In addition, this individual will collaborate with UWM Medical Center Operations, UWM Finance, UW Campus and other necessary resources to provide timely, accurate, complete record keeping, analysis and reporting for COVID 19 cost and activity tracking across the Health System, ensuring auditable record-keeping is in place to support potential FEMA, State and other Federal reimbursement.
This position serves as a lead resource for accounting questions, issues and information requests associated with these projects.
A very high degree of complexity arises from the affiliate relationships within UW Medicine and the overall systems environment. Major accountabilities for this position will be to collaborate on successfully establishing and maintaining the accounting records for these projects within the centralized UW Medicine accounting function, with minimal disruption in service or quality. There continues to be an unprecedented level of change in healthcare with a resultant need to streamline and standardize administrative systems and processes. The accounting function will need to evolve with these changes. This position requires significant flexibility and strong collaboration skills.
Ensures timely, accurate and well supported recording of all financial transactions, in the form of journal entries, journal vouchers, cash wires, transfers and receipts, related to the Harborview Bond Project. In collaboration with the UWM Capital Accounting Manager, Harborview Accounting Manager, Harborview Facilities, King County Finance and King County Facilities, develops and documents account set-up, standard operating procedures as well as key management and financial reports.
Completes timely and complete reconciliations for Bond proceeds, debt (if applicable), construction expenditures and balances across the Harborview and King County financial records. Ensures account balances are well supported and auditable. Ensures processes are in place at the onset to support eventual componentization of the construction assets and wind-down of the Bond Project.
Provides support, reports and analysis for financial and other audits related to the Harborview Bond Project.
Serves as primary point of contact for financial reporting questions and activities related to the Bond Project by customers representing UWM Finance, Accounting, HMC Finance, HMC Facilities, King County Finance and King County Facilities. Attends operational team meetings related to the Bond Project routinely.
Assists in development of the annual operating and capital budgets as well as the long range financial plan as it relates to the Bond Project. Reports spending against budget for the project on behalf of Harborview and King County. Prepares presentations for delivery to various Harborview and King County Bond Project governance groups.
Maintains an up-to-date knowledge of prospective accounting and financial reporting changes and works to ensure UWM policies and procedures are compliant.
Ensures adoption of appropriate, effective internal control processes as well as compliance with appropriate UW Medicine, UW, County, State, industry and other policies or technical guidance.
COVID 19 and other MAJOR PROJECT ACCOUNTING
Serves as a Accounting Department point of contact and service to the various Medical Centers' Operations groups with responsibility for COVID 19 expenditures and cost tracking. Ensures processes are in place to capture and report all COVID 19-related costs for labor, supplies, PP&E, vaccines, etc. across the Health System.
Collaborates with the UWM Financial Reporting Manager and Operational leads to ensure costs are captured and reportable, in a compliant and auditable manner, to support any and all potential FEMA, State and other Federal reimbursement.
Ensures adoption of appropriate, effective internal control processes as well as compliance with governing UW Medicine, UW, State, County and relevant Federal policies.
Collaborates with peers and the UWM Capital Accounting and Financial Reporting Managers in the development and adoption of standard Accounting policies and practices for the organization. Takes an active role in related business system upgrade design, testing and validation activities.
Performs job duties with a consistent focus on process improvement, service enhancement and improved automation. Actively participates in accounting process improvement projects for areas of accountability. In particular, ensures design outcomes related to Capital and Project Accounting / Reporting activities, associated with the UW Finance Transformation (UWFT) initiative and mid-project conversion to Workday, will meet the business requirements of Bond and other Project Accounting.
Attends and is an active participant in team meetings as needed. Prepares accounting presentations and other communications to staff and management as requested.
Bachelor's degree in Accounting, Business or related field
Minimum of four (5) years experience accounting in a large complex organization.
Experience with large construction projects is strongly preferred.
Strong understanding of GAAP and GASB Accounting standards
Proficient in General Ledger, ERP and other business systems.
Record of success in operating within a complex organization. Record of strong analytical skills being practically applied. Strong collaborative working style and communication skills.
Strong understanding of the University financial systems and the flow of data between the University and the Medical Centers strongly preferred
An equivalent combination of experience and education will be considered.
CONDITIONS OF EMPLOYMENT:
This position needs to be attentive to deadlines imposed by the various governing boards and committees and should anticipate committing time outside of regular business hours to ensure those deadlines are met. The ability to both effectively prioritize as well as respond quickly to shifts in priorities is critical.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.