ABOUT STANFORD UNIVERSITY AND RESIDENTIAL & DINING ENTERPRISES:
Founded in 1891, Stanford University is among the top academic institutions in the country, excelling in a wide range of fields from the humanities to information technology to the health sciences and medicine. The university is located near Palo Alto, 35 miles south of San Francisco, on an 8,800-acre campus.
Residential & Dining Enterprises (R&DE), the largest auxiliary organization at Stanford University, supports the academic mission of the University by providing the highest quality services to students and other members of the university community. The Department has an annual operating budget of over $270 million, oversees a 5 million sq. ft. physical plant across the campus, and provides housing for over 13,000 students and dependents, serves over 18,000 daily meals at 30 dining and retail locations and over 300,000 meals at Athletic Concessions events, and hosts 20,000 conference guests annually. Additionally, R&DE comprises 735 FTE staff in the following divisions: the Office of the Senior Associate Vice Provost, Student Housing, Stanford Dining, Stanford Hospitality & Auxiliaries, Stanford Conferences, and a team of R&DE strategic business partners: Finance & Administration, Human Resources, Information Technology and Communications.
Students (Customers) First is the mantra of R&DE and our strategic goals reflect our commitment to delivering quality and excellence to our constituents every day. In R&DE,Excellence is defined by aligning our strategic goals and performance with our vision.
Stanford and R&DE are committed to creating and sustaining a diverse environment. R&DE's dedication to promoting diversity, multiculturalism, and inclusion is reflected in our work of providing service excellence to our students. Diversity is more than a commitmentit is foundational to what we do. We are fully focused on equality and believe deeply in diversity of race, gender, sexual orientation, religion, ethnicity, national origin and all the other characteristics that make us different.
The Buyer 3/Logistics and Schedule Coordinator works under the direction of the Senior Contracts Manager to support procurement services by performing complex procurement functions for the acquisition of commodities, equipment, components, and scheduled services in a timely, cost-effective manner, for a diverse clientele, as well as actively managing contracted vendors. Maintain productive client and vendor relationships, and provide excellent customer service to client groups.
Award and administer purchase requests through completion.
Review, amend, deny and approve purchases of complex and higher dollar value or of unusual items and/or services.
Identify potential vendors, prepare Request for Quotations (RFQ), Requests for Proposals (RFP), conduct site visits, obtain bids, prepare and evaluate bids and negotiate with suppliers.
Investigate new sources for hard-to-find or specialized facilities equipment and supplies.
Assist the requesting organization in developing statements of work, identifying sources and in performing overall acquisition planning for the project.
Resolve contractual issues by interacting with various requesters, suppliers, senior level project managers, educational institutions and government agencies.
Prepare market and cost analysis reports
Make recommendations for the selection of supplies and equipment for the department.
May participate in highly complex contract negotiations.
Schedule and track vendors for, including but not limited to, the following commodities: carpet, upholstery and drapery cleaning, window covering repair, flooring repair, power washing, window washing, piano tuning and off campus housing services.
Commodity Management, including but not limited to, purchase and repair of window coverings, billiards, pianos and flooring.
Monitor supplier performance for quality as well as cost, and compliance with associated terms and conditions.
Assist the requesting organization in developing Statements of Work, identifying sources and in performing overall procurement acquisition planning for the specified service by developing needs analysis and forecasting for programmatic procurements.
Resolve contractual issues by interacting with various requestors, suppliers, senior level program management personnel, and University Procurement.
Work with various contract types, including, fixed price, time and materials and possibly lump sum.
Support procurement initiatives and strategic sourcing; drive to achieve continuous improvement in procurement process.
May supervise other staff
* - Other duties may also be assigned
Education & Experience:
Bachelor's degree with five years of procurement experience or a combination of education and relevant experience.
Knowledge, Skills and Abilities:
Very organized, detailed, and with excellent follow-through
Extensive experience placing complex and unusual to complex purchase orders relative to best value and reasonableness of price costing.
Experience negotiating and administering contracts with unusual and moderately complex terms and conditions.
Demonstrated experience in working with various methods of contract types such as Firm Fixed Price, Cost Reimbursement, Time and Materials, Personal Services Agreements and Basic Ordering Agreements.
Strong analytical skills
Ability to work in a dynamic environment to identify, clarify and resolve routine to complex and unusual problems (e.g. resolve discrepancies on RFPs and Purchase orders as they arise).
Demonstrated ability to work independently and in a team environment.
Demonstrated effective written and verbal communication skills.
Must have the ability to take initiative to complete duties proactively, and work under varying deadlines.
Experience partnering with internal customers, learning/understanding business needs and providing excellent procurement services.
Knowledge of market conditions, trade practices, sources and lead time.
Demonstrated knowledge and experience with Microsoft Office Suite and PeopleSoft/Oracle/SAP.
Certifications and Licenses:
Frequently perform desk based computer tasks, use a telephone, sit and use light/fine grasping.
Occasionally stand, walk and write by hand, lift, carry, push, and pull objects weighing 10 pounds or less.
Rarely kneel, crawl, climb, twist, bend, stoop, squat, reach or work above shoulders, grasp forcefully and sort, file paperwork or parts.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Additional Information
Location: Residential & Dining Enterprises, Redwood City, California, United States Schedule: Classification Level:
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
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Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains dedicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 12000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu. Stanford is an equal empl...oyment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford also welcomes applications from others who would bring additional dimensions to the University’s research, teaching and clinical missions.