School/Unit Description: The School of Humanities and Sciences (H&S) is the center of a world-class liberal arts education at Stanford University. H&S encompasses 23 departmentsfrom Art and Art History, English, and History to Economics, Mathematics, and Biologyas well as 23 interdisciplinary programs. As the university's largest school, H&S serves as the foundation of a Stanford undergraduate education no matter which discipline students pursue as a major. Graduate students work alongside world-renowned faculty to pursue and shape foundational research that leads to breakthroughs and discoveries that shed new light on the past, influence the present, and shape the future. Together, faculty and students in H&S engage in inspirational teaching, learning, and research every day.
Department/Program Description: Anthropology is devoted to the study of human beings and human societies as they exist across time and space. It is distinct from other social sciences in that it gives central attention to the full time span of human history, and to the full range of human societies and cultures, including those located in historically marginalized parts of the world. The Department offers a wide range of approaches to the topics and area studies within the field, including archaeology, ecology, environmental anthropology, evolution, linguistics, medical anthropology, political economy, science and technology studies, and sociocultural anthropology. The department provides students with excellent training in theory and methods to enable them to pursue graduate study in any of the above mentioned subfields of Anthropology
Position Summary:DEPARTMENT OF ANTHROPOLOGY: Reporting to the Department Manager in the Department of Anthropology the position is responsible for the financial activity for all department funds, including operating, designated, gift and endowment accounts. Assists with budget development and year end close activities. Reviews monthly and quarterly expenditure statements to ensure that charging is accurate and appropriate; performs web journal transactions as needed. There is a large research management component to the job. The Administrator is responsible for research administration for all grants and contracts: budgeting and proposal development and submission, set-up of new PTAs, monitoring and reporting for all accounts, and initiating closeout. In conjunction with faculty, assists in the development of research budgets for submission to external funding sources. Ensures proposal conformity with agency guidelines and format requirements. Hires, oversees and reviews work of research staff, contingent employees and student workers. Under guidance from the Department Manager, staffs Department search, appointments and promotions committees, including search initiations, search wavers, reappointments and promotions. Collects applications, provides administrative support to search and review committees, and provides advice on process requirements. Supervises, trains and mentors other department staff. Acts as Department Manager in the Manager's absence. HUMAN ORIGINS PROGRAM: Acts as the program manager for the human origins program, works with faculty director and is responsible for managing program budget, tracking expenses, acts as building manager.
In this role, you will:
Perform and design ad hoc analyses of large complex data sets: reconcile complex accounts. Identify and resolve complex issues which may span multiple areas.
Conduct analysis and resolution and recognize exceptions. Participate in developing solutions that may require policy changes or the development of new processes; maintain broader organizational perspective in decision making.
Execute internal control programs established by management, research new regulations, and recommend and implement approved changes. May manage compliance program for area of responsibility, and create complex compliance reports.
Participate as a member of a project team; support new initiatives. Make decisions determining approach to managing and completing processes. Identify and implement process improvements. Participate in and lead cross campus projects.
Contribute to unit and organization strategy; assist in the development of change management plans and materials as needed.
Prepare complex research proposals within parameters of sponsored and non-sponsored research guidelines. Oversee and communicate research proposal submission process; resolve issues relating to proposal preparation and submittal process. Serve as a resource on subject area to principal investigator staff.
Develop, prepare, revise, and finalize research project budgets, and provide budget justification; obtain cost sharing commitment and support. Serve as liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments; respond to sponsor inquiries; advise of new regulations.
Interpret complex university and government policies related to sponsored research (FAR, Cost Accounting Standards, Office of Management and Budget circulars, sponsored guidelines, etc.) for project and university personnel and help guide other staff in interpreting complex policies.
Gather information for search initiations, search waivers, re-appointments, and promotions. Collect applications and provide administrative support to search and review committees; provide advice on process requirements.
Gather all components of the appointment/promotion form and organize in compliance with guidelines
Perform any of the following duties, as requested by the manager: draft sections of the appointment and promotion form and correspondence for the department chair, including recommendations for appointment, offer letters, etc.;
Supervise, train and mentor other staff.
* - Other duties may also be assigned
To be successful in this role, you will bring:
Education & Experience:
Bachelor's degree and four years of relevant experience, or combination of education and relevant experience.
Knowledge, Skills and Abilities:
Advanced proficiency in business applications, such as Microsoft Office suite, especially Excel.
Demonstrated knowledge of financial systems; internet and computer literacy.
Knowledge of Generally Accepted Accounting Principles (GAAP).
Strong communication skills, including ability to prepare materials for and clearly and effectively communicate information to internal and external audiences and client groups.
Demonstrated project management skills and ability to contribute to or lead part of a multi-functional team.
Preferred Knowledge, Skills and Abilities:
Expert knowledge and fluency of governmental regulations
Knowledge and ability to understand, interpret, and communicate university policies and procedures.
Excellent oral, written, and communication skills.
Excellent analytical skills; demonstrated proficiency in Excel and web-based tools.
Why Stanford is for You
Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:
Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
Discovery and fun. Stroll through historic sculptures, trails, and museums.
Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more
Other duties may also be assigned, not all unique aspects of this job are covered by this job posting. A full job description will be shared during the interview process.
Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
Final offers of employment are contingent upon successful completion of national criminal background check, national sex offender registry search and, where applicable, driving record.
Location: School of Humanities and Sciences, Stanford, California, United States Schedule: Classification Level:
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
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Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains dedicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 12000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu. Stanford is an equal empl...oyment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford also welcomes applications from others who would bring additional dimensions to the University’s research, teaching and clinical missions.